Training and organization department
of the National Aerospace University
"Kharkiv Aviation Institute"

The training and organizational department is a structural subdivision of the University and is directly subordinated to the vice-rector for scientific and pedagogical work (in the field of study).

The training and organizational department consists of five working groups:

- accounting and statistics;

- ordering, production and issuing of diplomas;

- formation of examination commissions;

- work with Unified State Electronic Database for Education;

- information processing of the admissions committee of the University.

The main tasks of the educational and organizational department are:

- planning, organization and control of the educational process at the appropriate educational and organizational level;

- generalization and implementation at faculties and departments of best practices of educational and organizational work of other higher educational institutions;

- collection and processing of statistical information, formation of necessary reports;

- keeping records and monitoring the implementation of teachers' individual plans;

- fulfillment of the workload by full-time teachers, part-time workers and hourly workers;

- selective control over the quality and timeliness of training classes, consultations and exams by University teachers;

- analysis of the structure of teaching and support staff of departments;

- development of methods for the quantitative composition of the teaching and support staff of the University's departments, in accordance with the regulatory documents of the Ministry of Education and Science of Ukraine, together with the planning and financial department;

- providing students with student tickets and graduates with all types of graduation documentation;

- formation and approval of examination commissions of the University;

- collection and archiving of protocols of examination commissions of the University;

- collection and processing of reports of heads of examination commissions;

- formation and control of data in Unified State Electronic Database for Education, formation of electronic reports;

- control of the functions of the operators of Unified State Electronic Database for Education faculties;

- collection, processing and provision of statistical and other information to the controlling bodies regarding the admissions committee of the University; - collection and processing of information necessary for the formation of state order proposals;

- preparation of the University for certification of the quality management system by independent bodies for certification and supervisory audits.

The main activity of the educational and organizational department is the organization of the educational process at the University, which is aimed at ensuring the high quality of the educational process and the effective functioning of the University's quality management system.

To carry out tasks, the educational and organizational department performs the following functions in the areas of activity:

Accounting and collection of statistical data from:

- movements of the contingent of students;

- a summary of credit and examination sessions;

- indicators of the progress of the educational process;

- indicators of accounting and monitoring of the implementation of individual plans of teachers.

Accounting and control of implementation of individual plans of teachers, performance of workload by full-time teachers, part-time workers and hourly workers.

Compilation of reporting documentation according to the established forms, including the report according to form 2-3 nk, the annual report of the University, etc., as well as reference information at the request of the heads of the University.

Completion of relevant materials and submission to the archive.

Selective quality control and timely conduct of training classes, consultations and exams by University teachers (on the order of the University management).

Calculation of the quantitative composition of the teaching and support staff of the University's departments in accordance with the normative documents of the Ministry of Education and Science of Ukraine (once a year, jointly with the planning and financial department).

Calculating the number and placing an order for all types of graduation documentation forms.

Formation of order packages for the production and receipt of student tickets.

Formation of order packages for obtaining diploma numbers using Unified State Electronic Database for Education.

Formation of packages for the production of annexes to diplomas of the European model.

Accounting and control of issued student tickets, academic certificates, bachelor's, specialist's, master's diplomas.

Formation of reports on issued and damaged diplomas.

Collection, accounting and archiving of protocols of examination commissions of the University.

Ensuring the implementation of a complex of organizational and methodical issues related to diploma design and the work of examination commissions.

Collection, processing and archiving of reports of heads of examination commissions.

Collection, formation and control of data in Unified State Electronic Database for Education.

Training and control of the functions of the operators of Unified State Electronic Database for Education faculties.

Collection, processing and provision of statistical and other information about students enrolled in the current academic year to the regulatory bodies.

Collection, analysis and processing of information necessary for the formation of state order proposals for the next academic year.