Internal regulations
of the National Aerospace University
«Kharkiv Aviation Institute»
Adopted at the conference of the staff
of the National Aerospace University
«Kharkiv Aviation Institute»
December 25, 2013
Approved:
Rector of the National Aerospace University
«Kharkiv Aviation Institute»
December 26, 2013
These Internal Regulations (hereinafter — the "Regulations") of the National Aerospace University "Kharkiv Aviation Institute" (hereinafter — the "University") have been developed and approved in accordance with the Model Internal Regulations for employees of state higher education institutions, approved by the Order of the Minister of Education and Science of Ukraine No. 455 dated December 20, 1993, the Constitution of Ukraine, the Labor Code of Ukraine, Ukrainian legislation on education, in particular the Law of Ukraine “On Education,” the Law of Ukraine “On Scientific and Scientific-Technical Activity,” the Law of Ukraine “On Higher Education,” the University Charter, and other regulatory acts governing labor relations, the educational process, scientific activity, and educational work in Ukraine and at the University.
The Regulations come into force upon their approval by the Rector of the University following adoption at the Conference of the University Workforce, taking into account the opinion of the employees’ trade union committee and the students’ trade union committee.
The Regulations are uniform and mandatory for all services, structures, and subdivisions within the University.
All matters related to the application of the Regulations are resolved by the Rector and the University administration within their authority, and in cases provided for by current legislation and the Regulations, — jointly or in agreement with the trade union committee.
1. General Provisions
1.1. In accordance with the Constitution of Ukraine, citizens of Ukraine have the right to work, i.e., to obtain guaranteed employment with remuneration corresponding to the quantity and quality of work performed and not less than the minimum wage established by the state, including the right to choose a profession, type of activity, and job in accordance with one’s vocation, abilities, professional training, and education, taking into account societal needs.
1.2. The foundation of highly productive work is the observance of discipline in all aspects at the workplace, which is the subject of these Regulations. At the University, labor and academic discipline are organized based on the principle that all employees, postgraduate students, doctoral students, students, and trainees consciously and diligently fulfill their work and study obligations, which are an essential condition for high-quality labor and learning. Labor and academic discipline at the University are ensured by creating the necessary organizational and economic conditions for normal and effective work, fostering a conscious attitude toward work and study, and encouraging diligent performance. Violations of these Regulations may result in measures of public influence and disciplinary action.
1.3. These Regulations must be observed by all University employees and individuals studying at the University, regardless of the form of their employment or study. The Regulations apply within the premises and on the territory of the University and are mandatory for all persons working, studying, or present in the University’s buildings or on its grounds. The University’s territory includes land plots, buildings, above-ground and underground structures, sports and recreational areas, small architectural forms, and elements of landscaping. The Regulations define the main rights and responsibilities, norms of behavior, and relationships for faculty, students, postgraduate students, and employees. Additionally, the Regulations establish the organization and duration of the working day for employees and students, as well as measures of encouragement and disciplinary actions for members of the University community.
1.4. Knowledge of and strict adherence to the Regulations allows each member of the University community to more fully realize their potential and aspirations to achieve high results in work, study, social activities, leisure, and the improvement of moral and ethical relationships.
1.5. The Regulations, as well as any amendments or additions, must not contradict the University Charter.
1.6. The Regulations, including any changes or additions, come into effect the day after approval by the University Rector following adoption at the Conference of the University Workforce, unless another effective date is specified.
1.7. Familiarization with the Regulations is mandatory for employees upon hiring, as well as for individuals admitted for study at the University.
1.8. The Regulations or excerpts thereof may be posted within University premises and on the official University website.
2. Procedure for Hiring and Dismissing Employees
2.1. Citizens of Ukraine are free to choose types of activity not prohibited by law, as well as a profession and place of work according to their abilities.
2.2. University employees are hired under employment contracts, fixed-term contracts, or on a competitive basis in accordance with current legislation.
2.3. Filling positions within the teaching and research staff is carried out on a competitive basis in accordance with the “Regulations on the Procedure for Selecting and Hiring Academic Staff of Higher Education Institutions of the Third and Fourth Accreditation Levels,” approved by the Order of the Ministry of Education and Science of Ukraine No. 744 dated December 24, 2002.
2.4. Positions of teaching and research staff are generally filled by individuals holding academic degrees or titles, as well as graduates of master’s programs, postgraduate, and doctoral programs.
2.5. Nominations for positions are submitted to the Rector. The University administration must request from incoming employees the documents required by law:
- an application for employment;
- passport;
- employment record book (labor book) properly issued;
- certificate of compulsory state social insurance;
- certificate of tax identification number;
- military ID — for all categories of those liable for military service.
For positions requiring specific knowledge and qualifications, the University administration must request the employee’s diploma or other document confirming education, professional training, or academic degrees and titles.
Employees newly hired by the University, those transferred to another position, and employees whose work requires health verification must undergo a medical examination.
University employees may work concurrently under applicable legislation and may also perform work under civil law contracts.
Hiring of teaching and research staff is carried out through the conclusion of an employment contract (fixed-term employment contract, contract). Employees are responsible for the accuracy of completed documents and timely submission to the University’s Human Resources Department.
2.6. Hiring of employees is formalized by the Rector’s order and communicated to the employee, who must sign the form titled “Reverse Side of Order P-1.”
2.7. When hiring or transferring an employee to another position, the administration must:
- explain the employee’s rights, duties, and working conditions, including hazardous or harmful factors at the workplace and possible effects on health, as well as rights, benefits, and compensations for work under such conditions according to legislation and the Collective Agreement;
- provide written familiarization with the Internal Regulations, Collective Agreement, and job description;
- assign a workplace and provide necessary work equipment;
- instruct the employee on occupational safety and fire safety.
2.8. When concluding an employment contract, it is prohibited to require information about a person’s nationality or party affiliation or any documents not provided for by law.
2.9. Employees who have worked more than five days are issued an employment record book. For employees paid on an hourly basis, a labor book is issued only if this work is their primary employment. Employees working concurrently have their labor book maintained at their primary place of employment. Labor books are maintained according to the “Instructions on the Procedure for Maintaining Employment Record Books of Employees,” approved by the Orders of the Ministry of Labor, Ministry of Justice, and Ministry of Social Protection of Ukraine No. 58 dated July 29, 1993. Labor books are kept as strict accounting documents in the University’s Human Resources Department.
2.10. Hiring of foreign citizens and stateless persons is carried out in accordance with applicable legislation.
2.11. Dismissal of a University employee may occur on the grounds specified in the Labor Code of Ukraine, respecting established timelines and paying any compensations required by law.
2.12. Termination of an employment contract is formalized by the Rector’s order and communicated to the employee, who must sign the clearance form.
2.13. Upon termination of employment, to prevent debts and confirm the absence of possible claims by the University, the employee must sign a clearance form in the prescribed format and submit it to the Human Resources Department.
2.14. On the day of dismissal, the administration must provide the employee with their labor book containing the dismissal entry and make the final settlement.
2.15. The procedure for hiring and dismissing employees is established by the Rector’s order in the “Methodological Recommendations for Processing Hiring and Dismissal,” approved by the Rector’s Order No. 376 dated December 25, 2012.
3. Main Rights and Duties of University Employees
3.1. Rights of University Employees:
University employees have the right to:
- Participate in discussions and decisions on all important issues concerning the University’s activities;
- Be provided with work in accordance with their profession, qualifications, and employment contract (fixed-term employment contract, contract) in a timely manner;
- Protect their professional honor and dignity;
- Safe and healthy working conditions;
- Freely choose methods, forms, and means of teaching, and exercise pedagogical initiative;
- Take vacations in accordance with current legislation;
- Pursue professional development, retraining, and freely choose the content, programs, forms of study, and institutions providing professional development and retraining;
- Exercise other rights provided by the legislation of Ukraine.
Every employee is guaranteed the right to be aware of their rights and duties. Laws and other regulatory acts defining employee rights and duties are communicated to them in the prescribed manner.
3.2. Duties of University Employees:
3.2.1. Teaching and Research Staff:
- Continuously improve professional level, teaching skills, and scientific qualifications;
- Promote the authority and reputation of the University;
- Conduct high-level educational and methodological work in their specialty;
- Ensure conditions for students and postgraduate students to master educational programs according to mandatory requirements, and foster their abilities and creativity;
- Adhere to class schedules and consultation hours with students and postgraduate students;
- Conduct scientific research and participate in its implementation;
- Promote the cultural and spiritual development of students;
- Assist students in organizing independent work and supervise their research activities;
- Undergo professional development at least once every five years;
- Conduct educational work within and beyond the learning process;
- Comply with the Regulations, University Charter, Collective Agreement, Ukrainian legislation, and occupational safety, fire safety, sanitation, and hygiene requirements;
- Actively participate in ensuring high-quality student enrollment;
- Adhere to norms of pedagogical and scientific ethics, respect the dignity of students, instill love for Ukraine, foster Ukrainian patriotism and respect for the Constitution of Ukraine, set a personal example of respect for universal moral values (truth, justice, devotion, patriotism, humanism, kindness, moderation, diligence, temperance, etc.), and respect cultural, spiritual, historical values of Ukraine, other countries, and human civilization.
3.2.2. Employees of All University Structural Units:
- Diligently perform job duties assigned by the employment agreement;
- Increase labor productivity, complete tasks carefully and on time;
- Work honestly and conscientiously, observe work discipline, comply with administrative instructions, meet established work norms, use work time productively, and avoid actions that interfere with others’ work;
- Comply with the Constitution of Ukraine, laws and other regulatory acts, University Charter, Regulations, Collective Agreement, and requirements of occupational safety, fire safety, industrial hygiene, and personal protective equipment;
- Take measures to immediately eliminate causes that hinder normal work or complicate it, or, if not possible, take independent measures and promptly report to administration;
- Follow prescribed procedures for storing material assets and documents;
- Protect University property, use equipment efficiently, handle tools and property carefully, conserve raw materials, materials, energy, fuel, and other resources;
- Maintain workspaces, equipment, and tools in order, cleanliness, and good condition, and ensure cleanliness in University premises and on campus;
- Behave appropriately, follow dormitory rules, and refrain from actions that disrupt others;
- Smoke only outside University buildings and premises; undergo medical examinations in accordance with established procedures; properly declare assets, income, expenditures, and financial obligations if the position involves organizational, administrative, or managerial responsibilities; continuously improve qualifications.
3.3. The list of duties and tasks for each employee according to their specialty, qualification, or position is determined by job descriptions, contracts, approved regulations, and qualification directories for jobs and professions.
3.4. Employees are held accountable for failure to fulfill their duties in accordance with current legislation.
4.Main Rights and Duties of the University Administration
4.1. Rights of the University Administration:
The University administration has the right to:
- Require employees to comply with the provisions of the legislation of Ukraine, the Regulations, the University Charter, the Collective Agreement, Dormitory Rules, and other local regulatory acts of the University, as well as follow orders from the Rector, Vice-Rectors, and their direct supervisors according to the established reporting hierarchy, and take necessary measures to hold violators of labor discipline accountable;
- Implement educational programs in accordance with the licenses obtained;
- Independently develop and approve admission rules in parts that do not contradict legislation and the admission procedures established by the Ministry of Education and Science of Ukraine; encourage University staff to succeed in their work.
4.2. Duties of the University Administration:
The University administration is obliged to:
- Ensure the necessary organizational and economic conditions for conducting the educational process at the level of state quality standards, and for the effective work of teaching and other employees according to their specialty or qualification;
- Assign workplaces to employees, provide timely information on class schedules, and supply necessary work resources;
- Improve the educational process, implement best practices, and consider employee suggestions aimed at improving University operations;
- Organize the training of the necessary number of teaching and research staff, conduct their certification, and provide legal and professional training both within the University and, as per agreements, in other educational institutions;
- Conclude and terminate agreements and contracts with department heads, teaching, research, and scientific staff in accordance with legislation, the Law of Ukraine “On Education,” the Law of Ukraine “On Higher Education,” and regulations on hiring and dismissing employees;
- Pay salaries to teaching, research, and other employees on time;
- Grant vacations to all employees according to the vacation schedule; strictly comply with occupational safety and fire safety regulations, improve working and sanitary conditions, create safe workplaces during equipment operation, implement modern safety measures to prevent occupational injuries, and ensure sanitary and hygienic conditions to prevent occupational and other diseases among University employees, postgraduate students, students, and trainees;
- Comply with legislation, actively use measures to improve management, strengthen contractual and labor discipline;
- Adhere to the Collective Agreement and respond attentively to the everyday needs of employees, students, and postgraduate students;
- Timely submit established statistical and accounting reports, as well as other necessary information about the University’s work and status, to central state executive authorities;
- Ensure proper maintenance of premises, heating, lighting, ventilation, and equipment, and provide appropriate conditions for storing outerwear of employees, students, postgraduate, and doctoral students.
4.3. The University administration performs its duties, when appropriate, jointly with the trade union committee and other self-governing bodies.
4.4. Additional duties may be assigned to the University administration when concluding the Collective Agreement.
4.5. For employees working part-time or reduced hours, the University administration must provide the opportunity to arrange a convenient work schedule within the corresponding work-time balance, provided it does not interfere with the educational process, scientific research, or other work.
4.6. The University has established the following reception hours:
- The Rector, Vice-Rectors for Teaching and Research, and Vice-Rector for Scientific Work receive students on Mondays from 14:00 to 16:00; employees for work-related issues daily from 14:00 to 16:00, and for personal matters on Mondays from 16:00 to 17:30;
- Deans and their deputies, and department heads set reception hours for professors, lecturers, and students depending on faculty and department schedules;
- Heads of departments and offices receive employees for work-related issues daily from 14:00 to 17:00, and for personal matters on Mondays from 16:00 to 17:30.
5. Work Schedule, Working Hours, and Their Use
5.1. In accordance with the Constitution of Ukraine, the Labor Code of Ukraine, the Law of Ukraine “On Vacations,” the Law of Ukraine “On Education,” the Law of Ukraine “On Higher Education,” and other normative acts, the University has established a five-day work week with two days off—Saturday and Sunday. For certain categories of University employees, a six-day work week may be established.
The standard workweek is as follows:
- For teaching staff — 36 hours;
- For research staff, engineering and technical employees, and other categories of workers and clerks — 40 hours;
- For educational support staff and workers servicing the educational process — 40 hours;
- For students and postgraduate students — 54 hours, of which classroom hours — no more than 30 hours.
5.2. During the working day, University instructors must conduct all types of educational, methodological, organizational, pedagogical, and research activities according to their position and individual plan.
Work performed concurrently with another job, allowed by current legislation, must be done outside of the employee’s main working hours.
5.3. Compliance with class schedules and individual teaching plans is monitored by department heads and faculty deans.
5.4. The University establishes the following working hours:
- Teaching staff — according to class schedules and individual work plans at departments;
- Educational support staff servicing classes — 07:45 to 16:45;
- Employees of research departments, offices, centers, etc. — 08:30 to 17:30;
- Educational support units — 08:30 to 17:30, except for staff servicing classes;
- Production units — 08:30 to 17:30;
- Administrative units and departments — 08:30 to 17:30;
- For scientific-technical libraries, methodological offices of departments, computing laboratories, laboratories of the Educational and Scientific Information Technology Center, building and dormitory maintenance — according to special schedules approved by the Vice-Rector for Teaching and Research, after coordination with the trade union committee.
Lunch break: 13:00 to 14:00 for all categories of employees.
5.5. By agreement with the Rector, trade union committee, and HR department, specific units or groups of employees may have a different workweek, start and end times, and work schedules. In continuously operating units, employees working on a schedule may have summarized work-time accounting and hourly wages (as specified in the Collective Agreement). The accounting period is considered a quarter. Work time norms are defined according to the five-day workweek schedule.
5.6. The educational process begins at 08:00 and ends according to the class schedule. Saturday and Sunday are days off.
5.7. For employees with summarized work-time accounting, part-time, or reduced workweeks, a separate schedule is established to ensure the necessary balance of work hours without disrupting educational or production processes. These schedules are coordinated by department heads, unit managers, and the trade union committee and approved by the Rector.
5.8. Employees under 18 years of age or those working in harmful conditions have a shortened workday as established by current legislation.
5.9. At the start of work, each employee must record their arrival, and at the end of the day — their departure in a special log maintained in each department or office. The responsible employee for timekeeping oversees the log.
5.10. Employees must notify their supervisor of any absence for valid reasons. Replacement of a teacher is generally managed by the department with the knowledge of the Academic and Analytical Department; if impossible, the Academic and Analytical Department organizes the replacement with the department head’s consent.
5.11. Employees arriving at work intoxicated or under the influence of substances are not allowed to work (suspended), and further employment is decided by the University administration in accordance with current legislation.
5.12. Overtime work and work on weekends and holidays is generally not allowed. Exceptions may be authorized by the administration in accordance with legislation via a written order from the Rector and with trade union approval. Work on a day off can be compensated by providing another day off or monetary compensation at double rate.
5.13. Annual leave scheduling is managed by the administration in agreement with the trade union committee and is prepared for each calendar year. At least 24 calendar days of leave must be used in the current year. Leave may be split at the employee’s request, provided the main continuous portion is at least 14 calendar days. Specific periods for leave, including split leave, must be indicated in leave schedules.
Leave schedules are prepared annually:
- For workers and clerks — no later than January 5 of the current year;
- For teaching staff — no later than June 10 of the current year;
- For department heads and faculty deans — prepared by the head of the Academic and Analytical Department in agreement with deans and the Vice-Rector for Teaching and Research;
- For heads of departments and offices — in agreement with the respective Vice-Rectors.
Postponing or splitting leave is allowed as established by legislation. Denying annual leave for two consecutive years or to employees under 18 or entitled to additional leave is prohibited.
5.14. Teaching staff are prohibited from:
- Changing schedules or work hours at their discretion;
- Extending or shortening class or break durations;
- Delegating their work duties to others.
5.15. During working hours, it is prohibited to:
- Distract employees from their direct work, summon or remove them to perform public duties;
- Convene meetings, gatherings, or any civic-related sessions.
6. Rights and Responsibilities of Persons Studying at the University
6.1. Persons studying at the University include students, graduate students, and doctoral students of the University’s faculties.
- Student — an individual officially enrolled at the University and studying full-time (daytime) or part-time (correspondence) to obtain a specific educational or qualification level.
- Graduate Student (Aspirant) — a person with higher education and a Master’s or Specialist qualification, enrolled in the University’s graduate program to prepare a dissertation for the degree of Candidate of Sciences.
- Doctoral Student (Doktorant) — a person holding a Candidate of Sciences degree, enrolled in a doctoral program to prepare a dissertation for the degree of Doctor of Sciences.
6.2. Students, graduate students, and doctoral students have the right to:
- Choose their form of study;
- Participate in trade union activities and student self-government;
- Learn and live in safe, non-hazardous conditions;
- Engage in employment outside of study hours;
- Use the University’s educational, scientific, production, cultural, sports, domestic, and health facilities as established;
- Participate in research, experimental design work, conferences, symposiums, exhibitions, competitions, and submit their work for publication;
- Contribute to discussions and decision-making on improving the educational process, research activities, leisure, domestic, and health matters;
- Participate in civic associations (only outside study hours);
- Elect courses within their program of study and in accordance with the educational curriculum;
- Participate in forming an individual study plan in accordance with the established procedure;
- Receive moral or material recognition for academic achievements, active participation in research, and involvement in university or departmental activities;
- Be protected from exploitation, physical, and psychological violence;
- Access the library, educational, scientific, medical, and other University services free of charge;
- Take vacation breaks totaling at least eight calendar weeks during the academic year;
- Be provided with dormitory accommodation according to the University Charter and relevant regulations;
- Receive scholarships granted in accordance with current legislation.
6.3. Students, graduate students, and doctoral students are obliged to:
- Comply with the laws of Ukraine, University Charter, Regulations on the Organization of the Educational Process, these Rules, and the internal regulations of student dormitories;
- Systematically and thoroughly acquire knowledge and practical skills in their chosen field, diligently improving their educational, scientific, and cultural level;
- Fulfill all curriculum requirements within the deadlines established by the academic schedule;
- Attend all types of classes, pass exams and assessments, complete coursework, projects, assignments, and other tasks;
- Notify the faculty dean of valid reasons preventing attendance and arrange to retake exams, assessments, or assignments;
- Maintain order in classrooms and participate in the upkeep of University grounds, student campus areas, and other cultural and household facilities;
- Treat University property (buildings, furniture, equipment, instructional materials, books, instruments, etc.) with care;
- Not remove items or equipment from laboratories, classrooms, or other University facilities without authorization from University leadership, the faculty dean, or the head of a structural unit;
- Promptly notify the dean’s office of changes in personal information (name, marital status, address, etc.);
- Undergo medical examinations and check-ups as required; stand when an instructor enters the classroom;
- Compensate for any damage caused to University property according to established procedures;
- Participate in the maintenance and improvement of University premises and grounds;
- Follow the orders of the Rector, structural unit heads, instructors, and curators within their authority during educational and extracurricular activities;
- Uphold the honor and reputation of the University, avoid illegal and immoral acts, and maintain discipline on campus and in public places;
- Arrive on time for classes;
- Refrain from side conversations or creating noise that disrupts classes.
7. Principles of Organization of the Educational Process
7.1. The primary regulatory documents governing the organization of the educational process are the curriculum and the academic schedule, approved by the Rector of the University. The educational process is organized in compliance with the legislation and state and sectoral education standards.
- Forms of study: full-time (day) and part-time (correspondence).
- Types of classes: lectures, laboratory, practical, seminar, individual sessions, consultations.
- Forms of educational activity: classes, independent work, practical training, and assessment activities according to the schedule and curriculum.
Assessment activities include:
- Ongoing monitoring of students’ knowledge during classes;
- Modular assessments according to the curriculum;
- Knowledge checks;
- Semester assessments in the form of tests, differentiated tests (coursework), and exams;
- Final assessments through state exams and/or defense of qualification works (bachelor, diploma, or master).
The University operates on a five-day week.
Student study time is measured in academic units: academic hour, day, week, semester, course, year. One academic hour equals 45 minutes. The duration of a student’s course includes semesters, final assessments, and holidays. The academic year is 12 months, usually starting September 1, including instructional days, assessment days, exam sessions, weekends, holidays, and vacations.
7.2. Academic schedules are compiled for each half of the semester and communicated to instructors and students at least 10 days before the start of classes.
- Exam schedules are prepared by the Academic-Methodical Department and approved by the Rector or, by delegation, the Vice-Rector for Academic Affairs.
- Schedules for state exams and defense of qualification works are prepared by the respective faculty, coordinated with the Academic-Methodical Department, and approved by the Rector or Vice-Rector for Academic Affairs.
- Any schedule changes proposed by the faculty dean must be approved by the Academic-Methodical Department and the Rector or Vice-Rector for Academic Affairs.
7.3. Each class consists of two academic hours of 45 minutes each. Breaks: 5 minutes between academic hours, 15 minutes between classes, 30 minutes between the 2nd and 3rd classes. Bells notify the start and end of classes and breaks.
7.4. Students may not enter the classroom after the bell until the break. Silence and order must be maintained in classrooms and adjacent areas during classes. Interruptions, late entry, early exit, and use of mobile phones or other communication devices are prohibited.
7.5. Before and during classes, teaching support staff prepare necessary materials, equipment, and aids in classrooms, laboratories, and workshops.
7.6. For practical sessions, courses are divided into groups, with group composition determined by the dean’s order based on the type of practical work.
7.7. Attendance journals are maintained for each group, stored in the dean’s office. Instructors must record attendance and grades. Safety briefings are mandatory before classes, with registration in the relevant journals.
Work regulations in specific areas:
- Library: governed by library usage rules;
- Laboratories, computer labs, classrooms: governed by occupational safety, fire safety, sanitary regulations, and approved instructions.
7.8. Departments may deny access to exams for students who have not completed mandatory assignments or coursework.
7.9. Academic debt must be cleared:
- During winter break (after the winter session);
- Within one week after the summer session, and from August 25–30 (after the summer session);
- According to agreements for students studying under contracts.
7.10. Contract students must strictly observe payment deadlines. Failure without valid reasons may result in dismissal.
7.11. Students who comply with the academic schedule may request individual study schedules, approved by the Rector or Vice-Rector for Academic Affairs.
7.12. The Rector may impose disciplinary actions or expel students for:
- Voluntary withdrawal;
- Failure to fulfill the curriculum;
- Breach of contract;
- Attending classes under the influence of alcohol, drugs, or toxic substances;
- Conviction by a court or administrative authority;
- Serious violations of academic or dormitory rules;
- Attempting to bribe instructors or other staff;
- Other cases as provided by law.
7.13. Upon graduation or dismissal, students must sign a clearance sheet to confirm no outstanding obligations or claims against the University.
7.14. Rights, duties, admission, and dismissal of graduate students and doctoral candidates are regulated by the Regulations on the Preparation of Scientific and Pedagogical Personnel.
7.15. Admission, dismissal, reinstatement, and transfers from other institutions are conducted in accordance with Ukrainian legislation, the University Admission Rules, these Regulations, and other acts adopted by the University.
8. Encouragement for Achievements in Work and Study
8.1. For high-quality and exemplary performance of duties, long-term and impeccable work, innovation, and other professional achievements, the following forms of encouragement are applied:
- Announcement of appreciation;
- Monetary bonuses;
- Awarding an Honorary Certificate;
- Inclusion in the Book of Honor or on the Honor Board.
Encouragement is applied by the University administration in agreement with or jointly with the trade union committee. It is officially announced in an order, communicated to the entire staff, and recorded in the employee’s employment record. Encouragement ensures a combination of material and moral incentives.
8.2. Employees who successfully and conscientiously perform their duties are given priority and benefits in socio-cultural and housing services, such as:
- Vouchers to sanatoriums or holiday resorts;
- Improvement of living conditions;
- Other similar privileges.
8.3. For special labor merits, the University administration may submit recommendations to higher authorities for awards, medals, honorary certificates, badges, or honorary titles.
8.4. For achievements in learning, research, sports, or active participation in University life, students may receive:
- Appreciation in a Rector’s order;
- Monetary awards;
- Certificates of merit;
- Valuable gifts;
- Named University scholarships;
- Recommendations for state, named, or special scholarships;
- Preferential vacation vouchers.
Encouragement for students is applied by the University administration in agreement with or jointly with the student trade union committee.
8.5. The Collective Agreement may also provide for other types of encouragement.
9. Responsibility for Violations of Labor Discipline
9.1. Violation of labor discipline, i.e., failure or improper performance of job duties by an employee, entails the application of disciplinary sanctions or measures of public influence.
9.2. For violations of labor discipline, the University administration may impose the following disciplinary sanctions: reprimand or dismissal.
Dismissal as a disciplinary sanction may be applied in accordance with subparagraphs 3, 4, 7, 8 of Articles 40 and 41 of the Labor Code of Ukraine.
The Rector of the University has the right, in accordance with established procedures, to dismiss an employee for the following reasons:
- Systematic failure by the employee, without valid reasons, to perform duties assigned by the labor contract, job description, or internal labor regulations, provided that previous disciplinary or public sanctions have been applied;
- Absence from work (including absence exceeding three hours during a workday) without valid reasons;
- Appearing or being at work in a state of intoxication, under the influence of drugs or toxic substances;
- Committing theft (including minor theft) of the owner’s property at the workplace, confirmed by a court verdict or a competent authority’s decision;
- Committing an immoral act incompatible with the continuation of work by an employee performing educational functions, including:
- Creating conditions for students to think they can receive grades without actual assessment by giving money or other material incentives to the teacher or designated person;
- Attempting to obtain money or other material rewards from students or others in the interest of a student for passing a test, exam, or receiving a grade;
- Other cases provided by law.
9.3. Disciplinary sanctions are imposed by the Rector based on submissions from heads of departments and divisions.
9.4. Before imposing a sanction, the employee must provide written explanations. In case of refusal, an official act is drawn up. Disciplinary sanctions are imposed no later than one month from the date of detecting the violation, excluding periods of illness or leave. A sanction cannot be imposed later than six months from the date of the offense.
9.5. Only one disciplinary sanction may be applied for each violation of labor discipline.
9.6. When imposing a disciplinary sanction, the administration must consider:
- The severity of the offense;
- Circumstances of its commission;
- The employee’s previous performance and behavior.
9.7. Disciplinary sanctions are announced in an official order and communicated to the employee against signature within three days. The order is brought to the attention of all University employees.
9.8. If no new disciplinary sanctions are imposed within one year from the date of the previous sanction, the employee is considered to have no disciplinary record. The administration may also remove the sanction earlier if the employee has demonstrated conscientious behavior and committed no further violations.
10. Behavioral Requirements in University Premises and on Its Territory
10.1. The expected standard of conduct for everyone on University premises and territory includes:
- Mutual friendliness, respect, and demanding high standards in interactions; honoring personal dignity, national and religious beliefs; and upholding the good name of the University;
- Respect for Ukraine’s cultural, national, spiritual, and historical values;
- Conscientious attitude toward learning and work;
- Careful treatment of University property and territory.
10.2. The following actions are prohibited inside University buildings:
- Wearing outer garments, hats, shorts, or beachwear indoors;
- Loud talking, making noise, or running in corridors during classes;
- Opening classroom doors or entering during lessons, removing outerwear in classrooms, using mobile phones, radios, etc., during lessons;
- Damaging or dirtying premises (e.g., sticking gum, scratching, or writing on walls and desks);
- Entering staff-only areas without authorization;
- Bringing food or drinks into classrooms;
- Singing or playing musical instruments during classes.
10.3. The following are prohibited on University premises and territory:
- Being under the influence of alcohol, drugs, or other intoxicants;
- Consumption of alcoholic beverages of any strength;
- Smoking;
- Possession or use of narcotic or toxic substances, hookahs, or other smoking devices;
- Gambling;
- Possession or use of firearms, traumatic, pneumatic, or cold weapons;
- Engaging in fights or any acts constituting administrative or criminal offenses;
- Unethical or immoral behavior, including foul language;
- Posting external advertisements in any form, including on bulletin boards, without written permission from University or student campus administration;
- Being on University grounds after 19:00 without special permission;
- Conducting political or religious agitation;
- Organizing mass events in University buildings without administrative approval;
- Bringing pets onto University territory or into buildings;
- Any other actions violating Ukrainian legislation.
This section sets clear standards of conduct, emphasizing respect, safety, and lawful behavior while on University property.
11. Ensuring Order in University Premises
11.1. The Vice-Rector in charge of administrative and financial activities is responsible for organizing maintenance and upkeep of educational premises, including:
- Proper functioning of furniture and educational equipment;
- Compliance with required temperature, lighting, and other standards.
11.2. Heads of departments and unit managers bear personal responsibility within their functional duties for:
- The storage and preservation of property, instruments, and equipment in the premises assigned to their departments or structural units.
11.3. Security of buildings and property, as well as responsibility for fire safety and sanitary conditions, is assigned by the Rector’s order to the appropriate responsible staff members of University units.
11.4. Keys to classrooms, laboratories, and offices must be kept by the duty officer of the building security department and issued according to lists compiled by department heads and unit managers.
This section clearly establishes responsibility for maintenance, safety, and access control in all University facilities.
12. Final Provisions
12.1. The Rules (and any amendments) are developed by the University administration, agreed upon with the trade union committees of employees and students, and approved by the conference of the labor collective.
12.2. The approved and signed Rules are reproduced and distributed across all departments and units of the University and must be displayed in a prominent place.
12.3. Deans and department heads are responsible for informing all students about the contents of Sections 6–8 and 10 of these Rules during group, stream, or course meetings.
12.4. If the Collective Agreement introduces changes or additions to certain points or sections of these Rules, these changes must be communicated to students and staff.
12.5. Responsibility for organizing compliance with the Rules rests with department heads, deans, heads of structural units, and the Rectorate.
12.6. In all matters not covered by these Rules, applicable legislation of Ukraine shall be followed.
This section establishes the approval, dissemination, responsibility, and legal guidance for the Rules’ enforcement across the University.