Regulations on the Academic Integrity Promotion Group
of the National Aerospace University
“Kharkiv Aviation Institute”
Approved by:
the Academic Council
of the National Aerospace University
“Kharkiv Aviation Institute”
Protocol No. 1 dated 23 August 2023
Enacted by: Order No. 187 dated 24.08.2023
СУЯ ХАІ-НМВ-П/002:2023
Effective date: “01” September 2023
Revision No. 1
1. General Provisions
1.1. The Regulations on the Academic Integrity Promotion Group (hereinafter referred to as the Regulations) of the National Aerospace University “Kharkiv Aviation Institute” (hereinafter referred to as the University) define the tasks, functions, procedures for organizing activities, and interaction with other structural units of the University’s Academic Integrity Promotion Group (hereinafter referred to as the Group).
1.2. The Group is a collegial advisory body established for the purpose of assisting the University’s research, academic and teaching staff, higher education students, postgraduate students, and doctoral candidates in complying with the requirements, rules, and principles of academic integrity, as well as performing organizational, informational, and educational functions related to ensuring academic integrity in the educational process and scientific activity of the University.
1.3. In its activities, the Group is guided by the Laws of Ukraine “On Education”, “On Higher Education”, “On Scientific and Scientific and Technical Activity”, “On Copyright and Related Rights”, the Charter of the University, other regulatory documents governing the organization of the educational process and scientific activity, and these Regulations.
1.4. These Regulations have been developed taking into account the requirements of the Code of Academic Integrity, the Regulations on the Academic Integrity Commission of the University, and the experience of leading higher education institutions in Ukraine and worldwide in promoting academic integrity. The Regulations are an integral part of the regulatory framework for managing the quality of higher education and the quality of educational activities of the University.
2. Main Tasks and Functions of the Group
2.1. The main tasks of the Group are:
- overall coordination of compliance with academic integrity and the ethics of academic relations as an element of the internal quality assurance system of educational activity and higher education (integrity in education – Academic Integrity), as well as scientific activity (integrity in research – Research Integrity) at the University;
- development and improvement of the University’s regulatory and informational framework describing the system and mechanisms for promoting the principles of academic integrity, mechanisms for prevention, detection, and procedures for consideration of cases of violations of academic integrity in the educational and scientific activities of the University;
- promotion of compliance with academic integrity as one of the fundamental principles of the University’s corporate culture among higher education students, as well as teaching staff, academic and teaching staff, researchers, and other categories of employees during educational and scientific activities and in the performance of their official duties;
- assistance to deans of faculties, heads of departments, and heads of educational units in creating and maintaining internal procedures for ensuring academic integrity in educational and scientific activities, ensuring compliance by higher education students, and achieving defined learning outcomes;
- organization of a system and mechanisms for monitoring compliance with academic integrity in the educational and scientific activities of the University, in particular in the publication of academic texts;
- facilitation of the implementation at the University of modern technologies to counteract manifestations of academic misconduct, including an effective system for the prevention and detection of academic plagiarism in the works of higher education students and University staff;
- creation of effective mechanisms for engaging all participants in the educational process and stakeholders of the University’s educational and scientific activities (University administration, guarantors and support groups of educational programs, staff, higher education students, graduates, employers) in promoting academic integrity in the educational and scientific process.
2.2. In accordance with the main tasks, the functions of the Group include:
- conducting promotional and informational-technological activities (trainings, seminars, open lectures, educational modules on academic writing and compliance with the principles of academic integrity, etc.);
- ensuring the functioning of an effective university-wide academic integrity assurance system, as well as a system for the prevention and detection of academic plagiarism in educational and scientific works of higher education students and University staff as part of the University’s academic integrity assurance system, in particular:
- at the level of an educational program / department / faculty / other educational, research and/or scientific unit, and at the University-wide level,
- for different groups of specialties and educational programs (engineering and mechanical, computer, economic, humanitarian, etc.),
- for different types of educational and scientific works (course papers, tests, qualification papers; dissertations, articles, monographs, etc.);
- monitoring and conducting surveys regarding cases of violations of academic integrity by higher education students and University staff;
- publication of periodic open reports on the level of compliance with the principles of academic integrity and the ethics of academic relations at the University;
- provision of consulting services on the formation of a culture of academic integrity in educational and research-oriented structural units of the University;
- conducting scientific research on topics related to academic integrity;
- development of informational materials (guidelines, recommendations, roadmaps, etc.) on issues of academic integrity.
2.3. The fulfillment of the main tasks specified in Clause 2.1 and the performance of the functions specified in Clause 2.2 of these Regulations shall be carried out by the Group jointly with the University’s structural units in accordance with their areas of activity. The Group acts in coordination with the University’s Academic Integrity Commission and with other University officials who are granted specific powers to apply the provisions of the Code of Academic Integrity and who are authorized entities with regard to bringing individuals to academic responsibility.
3. Organizational Forms of the Group’s Activities
3.1. The Group consists of members of the university community, namely:
- Vice-Rector for Academic and Teaching Activities;
- Head of the Educational and Methodological Department;
- Deputy Deans of Faculties for Academic Affairs;
- Head of the Postgraduate and Doctoral Studies Department;
- Head of the Accreditation and Licensing Department;
- Director of the Scientific and Technical Library;
- a representative of the Legal Department;
- seven representatives from among the guarantors of educational programs, appointed based on proposals from faculty deans by order of the Rector;
- four representatives from among the editors of professional scientific journals published by the University and the heads of organizing committees of scientific conferences held by the University, appointed by order of the Vice-Rector for Research;
- the authorized representative of the University responsible for plagiarism checking of educational and scientific works.
If necessary, representatives of domestic and foreign organizations (higher education institutions, research institutions, enterprises, etc.) may be included in the Group (with their consent).
The composition of the Group is approved by an order of the Rector of the University.
In the event of dismissal of a Group member or release from duties that constituted the grounds for inclusion in the Group, another person appointed to the position or assigned the relevant duties shall be appointed in their place.
The Group may invite other persons to its meetings whose competence relates to the issues to be considered and discussed in accordance with the agenda. Deans of faculties, heads of departments, and members of the Academic Integrity Commission may also participate in the work of the Group.
3.2. The activities of the Group are led by the Vice-Rector for Academic and Teaching Activities, who serves as its Chair. At the first meeting, the Group elects from among its members, by a simple majority vote, a Coordinator of the Group, who together with the Chair is responsible for addressing day-to-day organizational issues of the Group’s activities, as well as a Secretary of the Group, and approves the Group’s work plan for the academic year.
3.3. A meeting of the Group shall be considered valid if at least two-thirds of the members of the approved composition participate in its work. Decisions of the Group shall be deemed adopted if supported by a simple majority of the members present at the meeting.
3.4. Meetings of the Group shall be held in accordance with the approved work plan, including in a remote format.
3.5. On issues of academic integrity in scientific activity, the Group organizes interaction with units subordinate to the Vice-Rector for Research; on other issues of academic integrity – with faculties and departments, all educational units, the Scientific and Technical Library, specialists responsible for technical support of plagiarism checks, the University’s Public Relations Department, and the Educational Technical Facilities Department.
3.6. The functional responsibilities of the Chair and the Coordinator of the Group are related to organizing the performance of the main tasks and functions of the Group and include the following areas:
- planning and coordination of the work of the entire Group, as well as the activities of the Group’s commissions and laboratory;
- organization of the process of signing Declarations of Compliance with Academic Integrity by all participants in the educational and scientific process;
- preparation of submissions for consideration by the Academic Integrity Commission regarding facts of violations of academic integrity;
- organization of interaction of the Group with the Academic Council of the University, the Scientific and Technical Council, student self-government bodies, the Scientific Society of Students, Postgraduate Students, Doctoral Candidates and Young Scientists of the University, trade union organizations of the University, as well as with other higher education institutions and research institutions in Ukraine and worldwide on issues of ensuring academic integrity.
3.7. The structure of the Group may include:
3.7.1. Laboratory for Academic Integrity Research, whose tasks include:
- studying and implementing global experience in developing effective mechanisms for preventing manifestations of academic misconduct;
- conducting surveys of students, University staff, and key stakeholders of educational programs on issues of integrity in educational activities, including online communication with participants in the educational and scientific process regarding dishonest behavior, in particular through reporting mailboxes for violations of academic integrity;
- informational and educational activities aimed at ensuring academic integrity, moral rules, and ethical standards by all participants in the educational process and scientific activity;
- monitoring the inclusion of an academic integrity section in all educational programs for higher education students, as well as the introduction of introductory or elective courses on the fundamentals of academic writing and research work;
- organization of information dissemination on the official University website regarding measures to ensure the principles and rules of academic integrity and to prevent corruption, and support of publicly accessible informational web pages (faculty, department, student self-government bodies, etc.) containing recommendations on academic integrity, quality of academic writing, accepted citation standards, and examples of identified manifestations of academic misconduct;
- organization and conduct of trainings, lectures, seminars, and other activities for participants in the educational process aimed at encouraging moral values of academic culture and skills to counteract academic misconduct;
- involvement of student self-government bodies, the primary trade union organization of the University, and the Scientific Society of Students, Postgraduate Students, Doctoral Candidates and Young Scientists of the University in educational activities to ensure the principles and rules of academic integrity;
3.7.2. Permanent commission of the Group on improving the regulatory framework for academic integrity at the levels of educational program / department – faculty / other educational, research and/or scientific unit of the University, at the University-wide level; with special requirements for ensuring academic integrity for different groups of specialties and educational programs (engineering and mechanical, computer, economic, humanitarian, etc.); and different types of educational and scientific works (course papers, tests, qualification papers; dissertations, articles, monographs, etc.);
3.7.3. Permanent commission of the Group on the functioning of the system for the prevention and detection of academic plagiarism at the University, and the use of modern technologies for checking the works of higher education students and academic and teaching staff for plagiarism.
3.8. Performance of the tasks and functions of a Group member is an integral part of their official duties.
4. Final Provisions
4.1. These Regulations are adopted by the Academic Council of the University and enacted by an order of the Rector of the University.
4.2. Amendments and/or additions to these Regulations shall be made in accordance with the procedure established for their adoption.