Dear colleagues! Please note that the Regulation on time norms for planning and accounting the work of academic and teaching staff (Revision 6) enters into force on September 1, 2026. Individual work plans of academic staff for the 2025/2026 academic year are to be completed in accordance with the requirements of Revision 5 of the specified Regulation.
Regulation on time norms for planning
and accounting the work of academic staff
of the National Aerospace University
“Kharkiv Aviation Institute”
Approved by:
the Academic Council
of the National Aerospace University
“Kharkiv Aviation Institute”
Minutes No. 11 dated June 30, 2021
Enacted by Order No. 230 dated July 01, 2021
QMS KhAI-NOV-P/005:2021
Date of introduction July 01, 2021
Revision No. 5
(as amended on April 19, 2023)
1. General Provisions
1.1 The Regulation on time norms for planning and accounting the work of academic staff (hereinafter – the Regulation) of the National Aerospace University “Kharkiv Aviation Institute” (hereinafter – the University) has been developed in accordance with the Laws of Ukraine “On Higher Education”, the Labor Code of Ukraine dated 10.12.1971 No. 322-VIII, the Sectoral Agreement between the Ministry of Education and Science of Ukraine and the Central Committee of the Trade Union of Education and Science Workers of Ukraine for 2021-2025, and the Statute of the National Aerospace University “Kharkiv Aviation Institute” (hereinafter – the Statute), and contains time norms for planning and accounting the educational work of the University's academic staff (hereinafter – the Norms) and a list of the main types of methodical, scientific, and organizational work performed at the University.
1.2 The requirements of this Regulation apply to the activities of all academic staff of the University.
1.3 When distributing the educational workload of the University's academic staff, it is necessary to adhere to the Norms set forth in this Regulation.
1.4 The working time of an academic staff member is the established period of time required to perform educational, educational-methodical, scientific-research, organizational-methodical, educational-vocation work, and professional development provided for by the instructor's individual work plan for the year (hereinafter – the Individual Plan).
1.5 The working time of academic staff is 36 hours per week (in accordance with Art. 51 of the Labor Code of Ukraine and Art. 56 of the Law of Ukraine “On Higher Education”) and 1512 hours per year.
1.6 When planning the distribution of work for an academic staff member at the University, it is taken into account that the maximum educational workload in an academic year must not exceed 600 hours per full-time position (in accordance with Art. 56 of the Law of Ukraine “On Higher Education”).
1.7 In cases of operational necessity, the educational workload of academic staff may be modified in accordance with paragraph 5.2.10 of the Sectoral Agreement between the Ministry of Education and Science of Ukraine and the Central Committee of the Trade Union of Education and Science Workers of Ukraine for 2021-2025.
1.8 Involving academic staff in work not provided for in the employment contract is carried out only with their consent or in cases stipulated by legislation.
1.9 Employment of academic staff on a part-time basis (plurality of offices) is carried out only for those semesters in which an educational workload is planned for them.
1.10 It is envisaged that the following types of educational workload are performed on an hourly pay basis within the salary limits of the graduating department:
– teaching disciplines by specialists from external organizations and institutions involved to improve the quality of educational services;
– reviewing qualification theses;
– participating in the work of examination boards.
Based on the submission for hourly pay from the subdivisions authorized to organize the performance of the respective educational workload:
– teaching courses under professional development programs for employees;
– teaching at the Physics and Mathematics School of KhAI;
– teaching under the programs of the preparatory department for foreigners studying the state language and/or the language of instruction;
– supervising postgraduate students and/or teaching special (professional) and elective disciplines related to the research topic by the supervisor (see Appendix A. 1, items 16, 17);
– conducting entrance examinations and other exams during admission to a certain educational level;
– providing additional educational services in the form of courses and clubs (beyond the scope of the educational program).
1.11 When planning work related to the organization and conduct of distance learning, the distribution is carried out in accordance with the QMS Regulation KhAI-VDOT-P/001:2021 “On time norms for planning and accounting the work of academic staff under distance learning conditions”.
1.12 The main form of planning and accounting the work of an academic staff member is their individual plan.
1.13 The types and volumes of assignments for academic staff are recorded in the individual work plan of the academic staff member for the academic year, which is approved at a department meeting and confirmed by the head of the department before the start of the current academic year (no later than August 31). The employee's individual plan may be adjusted within the working hours for the academic year. Changes to the work plan may be made based on a department decision with the consent of the academic staff.
1.14 Upon completion of the semester (academic year), the academic staff member fills in the relevant sections of the Individual Plan.
1.15 Accounting for the performance of semester assignments of academic staff is conducted no later than 14 days after the end of the semester (academic year), based on the volume of work actually performed.
1.16 On the basis of the completed Individual Plans, academic staff prepare annual reports on workload fulfillment. The Individual Plan and the annual report are approved by the head of the department and the dean of the faculty and are kept on file at the department.
1.17 For the period of a business trip, illness, creative leave, internship as a form of professional development, etc., if the planned workload cannot be performed during the period of confirmed absence, the head of the structural subdivision of the academic staff member adjusts this workload or redistributes it among other employees. The redistribution of workload is recorded in the relevant schedule and approved by the head of the subdivision.
1.18 Changes in the educational workload of an academic staff member due to the reasons listed in paragraph 1.17 must be reflected in the instructor's individual plan with a corresponding recalculation of the workload.
2. Time Norms for Planning and Accounting the Work of Academic Staff
2.1 Time norms for planning and accounting educational work are calculated based on an academic hour (45 minutes).
2.2 Time norms for planning and accounting methodical, scientific, and organizational work are calculated based on an astronomical hour (60 minutes).
2.3 When planning and monitoring the work of an academic staff member, it is necessary to adhere to the time norms specified in Appendices A – E of this Regulation.
2.4 When planning scientific research work, academic staff must take into account that the total volume of this workload must be at least 50 hours per year per full-time position.
2.5 Any work of an academic staff member not provided for by this Regulation shall be additionally approved at a department meeting and confirmed by the Rector or a person authorized to do so.
3. Final Provisions
3.1 The Regulation is reviewed and approved by the Academic Council of the University and enacted by the order of the Rector of the University.
3.2 Amendments and/or additions to this Regulation are reviewed and approved by the Academic Council of the University and enacted by the order of the Rector of the University.
Appendix A (Mandatory)
Time Norms for Educational Work
| No. p/p | Name of the Type of Educational Work | Time Norm (in hours) | Note | |
| 1 | Delivering lectures | 1 hour per one academic hour | By assignment | |
| 2 | Conducting practical classes | 1 hour per academic group (subgroup) per one academic hour | For specific academic disciplines regulated by relevant regulatory documents; division of an academic group into subgroups is permitted if their size is 20 or more people (for linguistic groups - 15 or more people) | |
| 3 | Conducting laboratory classes | 1 hour per academic group (subgroup) per one academic hour | For specific academic disciplines, division of an academic group into subgroups is permitted if provided for by the timetable | |
| 4 | Conducting seminars | 1 hour per academic group (subgroup) per one academic hour | According to the curriculum | |
| 5 | Conducting modular control | Up to 2 academic hours per academic group (subgroup) | According to the working program (syllabus) of the academic discipline | |
| 6 | Conducting current consultations in an academic discipline | Up to 2 hours per week | Consultations according to the timetable | |
| 7 | Conducting additional consultations for the liquidation of academic delinquency (backlogs) | Up to 6 hours per week | Consultations according to the timetable | |
| 8 | Conducting examination consultations | Semester exam - 2 hours per group; state exam - 2 hours per academic (examination) group for each academic discipline included in the state exam program; preparation for the Unified Entrance Exam in a foreign language for admission to Master's programs - 2 hours per one academic group per week | According to the exam consultation timetable | |
| 9 | Supervision and examination (defense) of individual assignments provided for by the curriculum: |
|
| |
| Calculation, graphic, and calculation-graphic works; | 0.50 hours per one work; | The work is checked and evaluated by one instructor | ||
| Term papers (courseworks) in general education academic disciplines; | 2 hours per term paper, 0.25 hours to each member of the board for conducting the defense; | The number of board members - no more than three people | ||
| Term papers (courseworks) in professional academic disciplines; | 3 hours per term paper, 0.33 hours to each member of the board for conducting the defense; | The number of board members - no more than three people | ||
| Course projects in general education academic disciplines; | 3 hours per course project, 0.33 hours to each member of the board for conducting the defense | The number of board members - no more than three people | ||
| Course projects in professional academic disciplines | 4 hours per course project, including 0.33 hours to each member of the board for conducting the defense | The number of board members - no more than three people | ||
| 10 | Supervision of training, production, and pre-diploma internship | Time norms are determined by the working program on internship organization |
| |
| 11 | Supervision, counseling, reviewing, and conducting the defense of diploma projects (theses): |
|
| |
| a) "Bachelor" educational degree; | - 0.50 hours to each member of the examination board, including the secretary; - 20 hours to the supervisor of the main section; - 1 hour to the consultant of an additional section; - up to 2 hours to the reviewer | The number of board members - no more than four people. Up to eight diploma projects (theses) can be assigned to one supervisor | ||
| b) "Master" educational degree - educational-professional program | - 0.50 hours to each member of the examination board, including the secretary; - 25 hours to the supervisor of the main section; - 2 hours each to consultants of additional sections; | The number of board members - no more than four people. Up to five diploma projects (theses) can be assigned to one supervisor | ||
| - educational-scientific program | - 0.50 hours to each member of the examination board, including the secretary; - 35 hours to the supervisor of the main section; - 2 hours each to consultants of additional sections |
| ||
| 12 | Conducting state examinations | 0.50 hours per one student to the chairperson and to each member of the examination board | The number of board members - no more than four people (in accordance with the order) | |
| 13 | Conducting entrance examinations for studies with shortened and standard duration ("Bachelor") and for the "Master" educational level | 0.33 hours to each member of the board per one applicant | The number of board members - no more than three people | |
| 14 | Conducting entrance examinations for postgraduate studies and candidate exams | 1 hour to each examiner per one applicant, postgraduate student (candidate) | The number of board members - no more than three people | |
| 15 | Supervision of higher education students / teaching special (professional) or elective disciplines on the dissertation topic of a Doctor of Philosophy (PhD) student | 1st and 2nd year of study | 50 hours annually per student | Issued in the form of hourly pay, but no more than 240 hours per year (in case of supervision and/or counseling/teaching for more than one person) |
| 3rd and 4th year of study | 75 hours annually per student | |||
| 16 | Supervision of higher education students / teaching special (professional) or elective disciplines on the dissertation topic of a Doctor of Philosophy (PhD) student (foreigners studying in the Ukrainian language) | 1st and 2nd year of study | 90 hours annually per student | Issued in the form of hourly pay, but no more than 240 hours per year (in case of supervision and/or counseling/teaching for more than one person) |
| 3rd and 4th year of study | 125 hours annually per student | |||
| 17 | Supervision of higher education students of the Doctor of Philosophy (PhD) degree (foreigners studying in the English language) | 1st and 2nd year of study | 135 hours annually per student | Issued in the form of hourly pay, but no more than 240 hours per year (in case of supervision and/or counseling/teaching for more than one person) |
Appendix B (Mandatory)
Time Norms for Educational and Methodical Work
| No. p/p | Name of the Type of Educational and Methodical Work | Time Norm (in hours) | Note |
| 1 | Preparation for classes: a) in a discipline taught previously: |
| When preparing for classes conducted in English or languages of the EU countries, the time norms are increased by 80%;
When preparing for classes taught to groups formed from foreign citizens (teaching in the state language), the time norms are increased by 25% |
| - lectures; | 1 hour of preparation per one hour of lectures | ||
| - practical, laboratory, seminar classes; | 0.5 hours per one hour of practical, laboratory, seminar classes without replication | ||
| b) in an updated / modernized discipline, if the update of educational and methodical materials is at least 30%: |
| ||
| - lectures; | Up to 1.5 hours of preparation per one hour of lectures | ||
| - practical, laboratory, seminar classes | Up to 1 hour per one hour of practical, laboratory, seminar classes without replication | ||
| c) in a discipline taught for the first time: |
| ||
| - lectures; | Up to 3 hours of preparation per one hour of lectures | ||
| - practical, laboratory, seminar classes | Up to 1.5 hours per one hour of practical, laboratory, seminar classes without replication |
| |
| 2 | Maintenance of academic disciplines (drawing up working programs (syllabuses) of academic disciplines, annotations, examination papers, questions for modular and semester control, timetables for the execution of course projects, home assignments, comprehensive control works, processing the package of the educational and methodical complex for a discipline) | Up to 25% of the time from the volume of classroom hours in the curriculum | When maintaining academic disciplines taught in English or languages of the EU countries, the time norms are increased by 80% |
| 3 | Conducting consultations in academic disciplines during the semester | Up to 6 hours per week regardless of the number of disciplines conducted by the instructor; 12% of the total volume of educational time allocated for studying the academic discipline per academic group for part-time (extramural) and distance learning forms (if the consultation is conducted in English or languages of the EU countries, the time norms are increased by 80%) | According to the approved schedule |
| 4 | Conducting seminars | 1 hour per academic group (subgroup) per one academic hour (if the seminar is conducted in English or languages of the EU countries, the time norms are increased by 80%) | According to the work plan of the department |
| 5 | Individual work with students according to the timetable | Time according to the timetable | Classes entered into the timetable |
| 6 | Checking modular and current control works provided for in the working program of the academic discipline, which are performed during classroom classes | 0.33 hours per one work (if works performed in English or languages of the EU countries are checked, the time norms are increased by 80%) | The work is checked and evaluated by one instructor |
| 7 | Checking and evaluation of control (modular) works provided for in the curriculum, which are performed during independent work | 0.33 hours per one work (if works performed in English or languages of the EU countries are checked, the time norms are increased by 80%) | The work is checked and evaluated by one instructor |
| 8 | Conducting final semester control (exam, credit test) | Up to 5 hours per academic group | According to the curriculum |
| 9 | Establishing the results of the final modular and semester control | 0.33 hours per one work (if works performed in English or languages of the EU countries are checked, the time norms are increased by 80%) | The work is checked and evaluated by one instructor |
| 10 | Developing electronic lecture notes | Up to 6 hours per one lecture (if the materials are presented in English or languages of the EU countries, the time norms are increased by 80%) | According to the list of executors approved by the head of the department; hours are divided among developers; lecture notes must be submitted |
| 11 | Developing tests in the “Mentor” system | According to the norm of the Regulation “On time norms for planning and accounting the work of academic staff under distance learning conditions” | Availability of the test in the “Mentor” system |
| 12 | Maintenance of a discipline in the electronic logbook | 0.5 hours per one group |
|
| 13 | Norm-control of diploma projects (theses): |
| The person carrying out the norm-control of diploma projects (theses) is appointed by order of the head of the department |
| of the “Bachelor” training level | 1.5 hours per one diploma project (thesis) | ||
| of the “Master” training level | 2 hours per one diploma project (thesis) (if the work is performed in English or languages of the EU countries, the time norms are increased by 80%) | ||
| 14 | Ensuring laboratory and practical classes: setting up and implementing new laboratory works modernization of laboratory works development and implementation of visual aids (charts, posters, stands, slides) preparation of computer software for academic disciplines | when planning - in accordance with the approved minutes of the department meeting, when executing - in accordance with the time actually spent | According to the approved work plan of the department for the academic year. Report on the work performed. Submission of developed and implemented works, visual aids, and software |
| 15 | Conducting a comprehensive control work | 2 hours | According to the order |
| 16 | Checking a comprehensive control work | 0.33 hours per one work (if CCW is conducted in English or languages of the EU countries, the time norms are increased by 80%) | According to the order |
| 17 | Developing the program of an entrance examination for standard and shortened periods of study (“Bachelor”), training level “Master”, “Doctor of Philosophy” | Up to 10 hours per one program (if the entrance examination is conducted in English or languages of the EU countries, the time norms are increased by 80%) | The list of executors indicated in the program; hours are divided among the developers equally, unless there are other agreements |
| 18 | Checking entrance examinations for standard and shortened periods of study (“Bachelor”) and educational level “Master” | 0.33 hours per one work (if the entrance examination is conducted in English or languages of the EU countries, the time norms are increased by 80%) | According to the order on establishing the examination board |
| 19 | Mutual visitation of classes | 2 hours for each visit according to the class mutual visitation schedule | Reports on class visits in the logbook |
| 20 | Writing textbooks, lecture notes, study manuals, and other educational and methodical materials | Up to 40 hours per one conditionally printed sheet* (for writing materials in English or languages of the EU countries, the time norms are increased by 80%) | Hours are divided among the authors equally, unless there is another agreement |
| 21 | Preparation for publication (development of the master layout) of educational and methodical materials under item 16, as well as preparation for the republication of educational and methodical literature | Up to 50% of the time for writing (for preparing materials in English or languages of the EU countries, the time norms are increased by 80%) | HOURS ARE DIVIDED among the authors equally, unless there is another agreement |
| 22 | Developing a qualification form for the diploma supplement | Up to 10 hours per one form | By order of the head of the department. The total amount of time is calculated based on the number of developed qualification forms |
| 23 | Development of: - an educational program for a specialty (specialization) of the “Bachelor” training level, | Up to 800 hours, which are proportionally distributed among all executors | The list of executors is approved by order of the head of the department, |
| - an educational program for the “Master”, “Doctor of Philosophy” training level, | Up to 300 hours, which are proportionally distributed among all executors |
| |
| - a licensing file, - an accreditation file, | Up to 300 hours, which are proportionally distributed among all executors | Subject to licensing | |
| - comprehensive control works in disciplines, | Up to 40 hours per one set of at least 25 pcs. |
| |
| - a curriculum for a specialty (specialization) implemented for the first time: “Bachelor” training level; | Up to 100 hours per one curriculum |
| |
| “Master”, “Doctor of Philosophy” training level; | Up to 50 hours per one curriculum |
| |
| - correction of a curriculum for a specialty (specialization): “Bachelor” training level, “Master” training level, | Up to 10 hours per one curriculum, up to 5 hours per one curriculum |
| |
| - a timetable for independent work of students. | 2 hours per one timetable |
| |
| Note * One conditionally printed sheet corresponds to 18 A4 sheets; font size - 14; 1.5 line spacing. | |||
Appendix B (Mandatory)
Time Allowances for Research and Development Work
| No. | Type of Research and Development Work | Time Allowance (in hours) | Note |
| 1 | Execution of planned scientific research with reporting in the following forms: |
| Planned research includes scientific research included in the thematic plans of R&D work of the University, department, and scientific or scientific-technical programs that have a registration number and for which reports are generated. Hours are distributed among the authors of the scientific and technical report. Confirmed by written chapters/sections. |
| compilation of a scientific and technical report; | up to 60 hours per conventional printed sheet* | ||
| writing dissertation chapters outside the period of postgraduate or doctoral studies | up to 100 hours per conventional printed sheet* | ||
| 2 | Writing monographs | up to 150 hours per conventional printed sheet, if single-authored* up to 100 hours per conventional printed sheet, if co-authored* (for writing a monograph in English or EU languages, the time allowance is increased by 40%) | Hours are divided equally among authors unless agreed otherwise |
| 3 | Preparation of monographs for publication | 50% of the time specified in item 2 | Hours are divided equally among authors unless agreed otherwise |
| 4 | Preparation of an application for the issuance of titles of protection: - international patent - patent for an invention - patent for a utility model and certifying the author's copyright for a work | up to 150 hours (per application) up to 50 hours (per application) up to 25 hours (per application) | Labor costs are divided equally among authors unless agreed otherwise. Confirmed by the submitted application |
| 5 | Writing and preparing for publication a scientific article, abstracts for scientific and technical conferences included in Scopus or Web of Science indices | up to 30 hours per page | Hours are divided equally among authors unless agreed otherwise. Confirmed by the article prepared for publication |
| 6 | Writing and preparing for publication a scientific article included in the HAC (State Attestation Commission) list and international scientometric databases | up to 20 hours per page (if written in English or EU languages, the workload time is increased by 40%) | Hours are divided equally among authors unless agreed otherwise. Confirmed by the article prepared for publication |
| 7 | Preparation of abstracts for scientific and technical conferences, symposia, seminars | up to 10 hours per page of one report (if written in English or EU languages, the workload time is increased by 40%) | Hours are divided equally among authors unless agreed otherwise. Confirmed by the abstracts prepared for publication |
| 8 | Reviewing monographs, textbooks, study guides, dissertations, scientific projects, etc. | up to 20 hours per conventional printed sheet (if reviewing text written in English or EU languages, the workload time is increased by 40%) | Prepared review |
| 9 | Reviewing research proposals/essays for postgraduate admission | 3 hours per essay | Prepared review |
| 10 | Reviewing Master's theses | up to 4 hours | Prepared review. Used for standardizing the work of external reviewers |
| 11 | Supervision of students' research work involving the preparation of a scientific article, application for titles of protection, competition paper, conference presentation, or participation in a subject-specific Olympiad | up to 30 hours per relevant development | Prepared scientific article, application for titles of protection, competition paper, conference presentation, or a certificate of participation in a subject-specific Olympiad |
| 12 | Work as a member of the editorial board of scientific collections, journals, etc. | up to 20 hours per issue | Confirmed by the periodicity of the publication |
| 13 | Preparation of feedback/reviews: - on an invention; - on a Candidate of Sciences (Ph.D.) dissertation abstract; - on a Doctoral (D.Sc.) dissertation abstract | up to 5 hours up to 10 hours up to 20 hours | Prepared feedback/review document |
| 14 | Work in expert commissions of the HAC (State Attestation Commission) | up to 6 hours per working day during participation in the work of the respective bodies | Confirmed by the number of meetings (summons) |
| 15 | Work in the Scientific and Technical Council of the University | up to 3 hours per meeting | Confirmed by orders on the establishment of the Council and minutes of the meetings |
| 16 | Writing a project proposal to participate in a competition for state-budgeted R&D funding | up to 50 hours | Hours are divided equally among authors unless agreed otherwise, provided the proposal passes the 1st stage of evaluation. Confirmed by the order of the R&D project supervisor. |
| 17 | Preparation of projects for participation in international project funding competitions | up to 200 hours | Hours are divided equally among authors unless agreed otherwise, provided the proposal passes the 1st stage of evaluation. Confirmed by the order of the R&D project supervisor. |
| 18 | Preparation of grant applications for student/faculty mobility | up to 20 hours | Confirmed by the submitted application |
| 19 | Work in expert commissions of a faculty or the University | up to 2 hours per meeting | Confirmed by orders on the creation of commissions and minutes of the meetings |
| 20 | Technical editing, including preparation for publication and layout design, of scientific papers collections, abstracts, and scientific journals | up to 50 hours per 1 conventional printed sheet* | Confirmed by the publication's imprint/imprint data |
| 21 | Performing the duties of a chairperson or reviewer of a one-time specialized academic council | - 32 hours for the chairperson of a one-time specialized academic council; - 32 hours for the reviewer of a one-time specialized academic council; | Time for a single dissertation defense |
| Note *. One conventional printed sheet is equivalent to 18 A4 pages; font size - 14; 1.5 line spacing. | |||
Appendix G (Mandatory)
Time Allowances for Organizational and Methodological Work
| No. p/p | Type of Organizational and Methodological Work | Time Allowance (in hours) | Note | |
| 1 | Work in the Scientific and Methodological Committees (NMK) of the Ministry of Education and Science of Ukraine | Up to 6 hours per working day during participation in the work of relevant bodies and 20-30 hours for the preparation of NMK decisions per meeting | Confirmed by the number of meetings (summonses) | |
| 2 | Participation in the expert councils of the Ministry of Education and Science | Planned according to an expert assessment of the volume of work and time; approved based on actual time spent | Confirmed by orders on the establishment of the council and summonses | |
| 3 | Work in scientific-methodological councils and committees of the University | Up to 3 hours per meeting | Confirmed by orders on the establishment of NMR and NMK and minutes of meetings | |
| 4 | Work in scientific-methodological committees of the faculty | Up to 2 hours per meeting | Confirmed by the order on the establishment of the NMK and minutes of meetings | |
| 5 | Work in competition committees of the faculty | Up to 1 hour per meeting | Confirmed by the order on the establishment of competition committees and minutes of meetings | |
| 6 | Organizational and methodological work assigned by the rector's office (unpaid): |
|
| |
| - Head of the Department; | Up to 350 hours per year | Confirmed by the order of the Rector | ||
| - Deputy Dean; | Up to 350 hours per year | |||
| - Academic Secretary of the specialized academic council for dissertation defense; | Up to 100 hours per year |
| ||
| - Chairperson of the University Scientific and Methodological Committee, NMK by fields; | Up to 100 hours per year | Confirmed by minutes of meetings | ||
| - Secretary of the University Scientific and Methodological Committee, NMK by fields, expert commission; | Up to 100 hours per year | Confirmed by minutes of meetings | ||
| - Deputy Chairperson of the University Scholarship Committee; | Up to 100 hours per year | Confirmed by minutes of meetings | ||
| - Secretary of the University Scholarship Committee; | Up to 300 hours per year | |||
| - Performance of work on: |
|
| ||
| a) maintenance of the information and electronic system of the University; | Planned according to an expert assessment of the volume of work and time | By order of the Vice-Rector for Academic Affairs | ||
| b) development of internal university regulatory documents and their support | ||||
| 7 | Organizational and methodological work assigned by the dean's offices (unpaid): |
|
| |
| - Chairperson of the faculty scientific-methodological committee; | Up to 50 hours per year | Confirmed by order | ||
| - Chairperson of the faculty competition committee; | Up to 16 hours per year |
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| - Academic Secretary of the faculty council; | Up to 50 hours per year |
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| - Secretary of the faculty scientific-methodological committee; | Up to 25 hours per year |
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| - Secretary of the faculty competition committee; | Up to 16 hours per year |
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| - Deputy Chairperson of the faculty scholarship committee; | Up to 100 hours per year |
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| - Chairperson of the faculty trade union bureau | Up to 25 hours per year |
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| 8 | Organizational and methodological work assigned by the Head of the Department: |
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| |
| - Secretary of the department; | Up to 50 hours per year | In case this work is divided between two department employees, hours are distributed between them by instruction of the Head of the Department | ||
| - Person responsible for pedagogical, methodological, organizational, and scientific work in the department; | Up to 400 hours per year | |||
| - Person responsible for the "Rating" system; | 1 hour per academic/teaching staff member of the department | Work report | ||
| - Person responsible for the "Anti-plagiarism" system; | Up to 0.25 hours per 1 paper |
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| - Person responsible for the department website | Up to 100 hours per year |
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| 9 | Organization and conducting of international and national scientific conferences, symposia, seminars | Up to 20 hours per member of the organizing or scientific committee | Confirmed by the program | |
| 10
| Participation as part of a working group for the organization and conducting of scientific conferences, symposia, seminars: |
| Order on the establishment of the working group | |
| international; | Up to 100 hours per each member of the working group | |||
| national | Up to 50 hours per each member of the working group | |||
| 11 | Organization and conducting of student olympiads | Planned according to an expert assessment of the volume of work and time; approved based on actual time spent | Order on conducting the olympiad | |
| 12 | Supervision of a student scientific club | Up to 75 hours per year | By order on the establishment of the club | |
| 13 | Participation in the organization and conducting of extracurricular cultural and sports events | Planned according to an expert assessment of the volume of work and time; approved based on actual time spent | Confirmed by the head of the event | |
| 14 | Participation in career guidance and pre-university training for youth and open days | Planned according to an expert assessment of the volume of work and time; approved based on actual time spent; Up to 7 hours per 1 day | Approved by the Head of Department/Dean and coordinated with the head of the pre-university training department | |
| 15 | Organization and conducting of off-site olympiads | Up to 20 hours per one location base | According to the business trip documentation | |
| 16 | Conducting physical training sessions with students in a sports and health camp and during training camps | 6 hours per day |
| |
| 17 | Person responsible for internship organization | Up to 50 hours per year | Instruction of the Head of Department. Internship syllabus/program | |
| 18 | Participation in the work of the admissions committee | Up to 8 hours per day | According to the certificate of the executive secretary (order) | |
| 19 | Internal auditor of the quality management system | Up to 100 hours per year | Auditor certificate and order on appointment as an internal auditor | |
| 20 | Participation in meetings of: |
|
| |
| department; | Up to 2 hours per department meeting; | Not more than 28 hours per year; | ||
| scientific and methodological seminars; | Up to 2 hours per meeting; | not more than 20 hours per year (according to the approved plan); | ||
| - faculty council; | Up to 2 hours per meeting; | number of meetings according to the minutes of the meetings; | ||
| - Academic Council of the University; | Up to 3 hours per meeting | number of meetings according to the minutes of the meetings; | ||
| - scholarship committee of the faculty and University | Up to 2 hours per meeting | number of meetings according to the minutes of the meetings | ||
| 21 | Preparation and filling out the report in the "Rating" system, for the second half of the working day, and the teacher's individual plan | Up to 5 hours per semester |
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Appendix D (Mandatory)
Time Allowances for Educational and Civil Work
| No. p/p | Type of Educational/Civil Work | Time Allowance (in hours) | Note |
| 1 | Performing the duties of an academic group curator: |
|
|
| - 1st - 2nd year | Up to 120 hours per year | Curator of only one group | |
| - 3rd - 4th year | Up to 80 hours per year | Curator of only one group | |
| - 5th - 6th year | Up to 40 hours per year per group | May be a curator of two groups | |
| 2 | Management of debate clubs and interest-based clubs | Up to 60 hours per year | Minutes of the debate/interest club meeting |
| 3 | Individual educational/civil work of the Deputy Dean among students | Up to 150 hours per year |
|
| 4 | Individual educational/civil work of teachers (labor, intellectual, military-patriotic, aesthetic, moral education of students) | Up to 50 hours per year | Teacher's report on educational/civil work |
Appendix E
Time Allowances for Professional Development
| No. p/p | Type of Professional Development Activity | Time Allowance (in hours) | Note |
| 1 | Professional development according to the curriculum for professional development of scientific-pedagogical, pedagogical staff, and academic support personnel of the University departments | 1 hour per one academic hour, according to the curriculum | Certificate or document of completion of professional development course(s) |