Regulations on the Organization of the Educational Process
at National Aerospace University
"Kharkiv Aviation Institute"
Approved by:
The Academic Council of
National Aerospace University
"Kharkiv Aviation Institute"
Minutes No. 3 dated September 23, 2026
Enacted by: Order No. 383 dated September 23, 2026
QMS KhAI-QMS-P/002:2026
Effective date: September 23, 2026
Revision No. 5
1. General Provisions
1.1 National Aerospace University "Kharkiv Aviation Institute" (hereinafter referred to as the University) has the status of a national higher education institution and operates on the principles of autonomy and self-governance.
1.2. The Regulations on the Organization of the Educational Process (hereinafter referred to as the Regulations) at the University are the main regulatory document governing the organization and conduct of educational activities at the University. They have been developed in accordance with the Law of Ukraine "On Higher Education", taking into account the requirements of the Laws of Ukraine "On Education", "On Professional Pre-Higher Education", "On General Secondary Education", "On Out-of-School Education", "On Vocational and Technical Education", "On Professional Development of Employees", "On Scientific and Scientific-Technical Activity", and others, Decrees of the President of Ukraine, acts of the Cabinet of Ministers of Ukraine, the Statute of the University, the Development Strategy of the University, other regulatory acts in the field of higher education, employment, and social and labor relations, as well as recommendations and standards defined by documents used in the single European Higher Education Area by countries participating in the Bologna Process and recognized by Ukraine.
The list of internal regulatory documents is given in Annex A.
1.3 The language of the educational process at the University is the state language. The educational process in foreign languages is carried out in accordance with the legislation.
2. Main Terms and Their Definitions
In these Regulations, the terms are used in the following meanings:
1) Academic recognition – credit transfer of educational components (learning outcomes), qualifications, or diplomas from one (Ukrainian or foreign) higher education institution to another institution for specified purposes.
2) Academic leave – an officially granted interruption in studies due to circumstances that make it impossible to fulfill the educational (scientific) program (health condition, military service call-up upon loss of deferment right, family circumstances, studies or internships at other educational and scientific institutions (including foreign ones), etc.).
3) Academic hour – the minimum accounting unit of instructional time, serving as the basis for planning and tracking class hours. The duration of an academic hour is usually 45 minutes.
4) Academic (study) group – the basic organizational unit at the University and its separate structural units. It is an officially formed cohort of higher education students of the same year of study in a specialty/educational program who undergo training together according to an approved schedule, attending lectures, practical, seminar, and laboratory sessions.
5) Academic integrity – a set of ethical principles and statutory rules that should guide participants in the educational process during learning, teaching, and conducting scientific/creative activities in order to ensure trust in learning outcomes and/or scientific/creative achievements. Violations of academic integrity include academic plagiarism, self-plagiarism, fabrication, falsification, cheating, deception, academic bribery, biased evaluation, and academic fraud.
6) Academic deficiency (arrears) – the existence of subjects, internships, etc., for which ECTS credits have not been awarded to the student. Deficiencies arise in the following cases:
– during the academic semester prior to the start of the current semester assessment established by the curriculum, the student earned fewer points in any educational component (course, internship, term paper) than the failing threshold set by the University;
– during the semester assessment in any educational component (course, internship, term paper), the student scored fewer points than the failing threshold defined by the educational institution.
7) Academic mobility – the opportunity for participants in the educational process to study, teach, intern, or conduct research at another higher education institution (scientific institution) in Ukraine or abroad.
8) Academic difference (course discrepancy) – program learning outcomes required by the relevant educational program for which ECTS credits have not been transferred to the student in the volume specified by the curriculum of that educational program upon admission with shortened study duration and/or upon transfer/reinstatement. The determination of academic differences and the procedure for their elimination are carried out in accordance with regulations approved by the Academic Council of the University.
9) Academic plagiarism – the publication (in whole or in part) of scientific results obtained by other persons as one's own research findings and/or the reproduction of published texts by other authors without attribution of authorship.
10) Academic dishonesty – non-independent completion by a higher education student of examinations, tests, control tasks, term papers, individual assignments, cheating, using unauthorized learning and reference materials during assessments, reproducing others' published results (texts) in one's own works without proper citation of the author, falsification, and fabrication of results.
11) Attestation (of students) – establishing the compliance of learning outcomes (scientific work) of higher education students with the requirements of the educational (scientific) program and/or requirements of the Unified State Qualification Examination program.
12) Expulsion – termination of the status and rights of a higher education student.
13) Field of study – a broad subject area of education and science, harmonized with the International Standard Classification of Education, comprising a group of related specialties.
14) Educational program support team – a team of academic, pedagogical, and scientific staff consisting of at least three persons holding educational and/or professional qualifications corresponding to the educational program, a scientific degree and/or academic title, and working at the educational institution as their primary place of employment.
15) Educational process delivery team for an educational program – academic, pedagogical, and/or scientific staff, of whom at least 50 percent must hold a scientific degree and/or academic title and work as their primary place of employment at the corresponding level of higher education or under an educational program providing professional qualifications for regulated professions at the corresponding level of higher education.
The educational process delivery team for an educational program must include:
– for the second (master's) level of higher education, at least 10 percent of individuals holding the degree of Doctor of Sciences and/or the academic title of Professor;
– for the third (educational-scientific) level of higher education, at least two Doctors of Sciences to supervise the scientific component of each educational-scientific program.
16) Education agreement/contract – an agreement concluded between parties participating in the educational process (including under academic mobility programs): the student and higher education institutions (institutions/organizations), institutions/individuals sending the student for study and paying for it (if studies are self-funded or sponsored by legal entities or individuals). The agreement is signed before the start of studies. After signing, if necessary, the Agreement may be amended with the consent of all parties.
17) Distance form of education – an individualized process of gaining education that takes place primarily through indirect interaction between participants of the educational process separated from one another in a specialized environment functioning on the basis of modern psycho-pedagogical and information-communication technologies.
18) Dual form of education – a mode of obtaining education by full-time students that involves workplace learning at enterprises, institutions, and organizations to acquire a specific qualification in the amount from 25 percent to 60 percent of the total volume of the educational program. Workplace learning involves performing job duties in accordance with an employment contract. Dual education is carried out on the basis of an agreement between the higher education institution and the employer (enterprise, institution, organization, etc.) and provides for compulsory employment of the higher education student, payment for their work, acquisition of all competencies specified by the educational program, and fulfillment of their individual study plan.
19) European Credit Transfer and Accumulation System (ECTS) – a system for credit transfer and accumulation used in the European Higher Education Area to award, recognize, and validate qualifications and educational components, facilitating academic mobility for higher education students. The system is based on determining the student's workload required to achieve defined learning outcomes and is measured in ECTS credits. One ECTS credit equals 30 academic hours.
20) General competencies – competencies that are developed in a higher education student while studying under a specific educational program, but possess a universal character and are essential for the student's personal development, successful socialization, and professional growth.
21) Part-time (extramural) form of higher education – a mode of organizing the training of higher education students by combining instructional classes and assessment activities during short-term sessions with independent mastery of the educational program between sessions. The duration of the period between instructional classes and assessment activities cannot be less than one month.
22) Students (learners) – individuals obtaining education through any mode and form of study.
23) ECTS credit acquisition (award) – recognition by the University of the fact that a student has mastered a specific educational component (achieved the corresponding competencies/learning outcomes). Student assessment is carried out in accordance with the relevant University regulations.
24) Individual educational trajectory – a personal pathway for realizing a student's personal potential, formed taking into account their abilities, interests, needs, motivation, capabilities, and experience, based on the student's choice of modes, forms, and pace of education, educational providers and their offered educational programs/components, academic disciplines and their level of complexity, as well as teaching methods and tools. An individual educational trajectory in an educational institution can be realized through an individual study plan.
25) Individual study schedule – a document defining the procedure for organizing a person's studies under an individual study plan when their educational schedule differs from the standard schedule established at the University.
26) Individual study plan – a document that determines the sequence, form, and pace of mastery of educational program components by the student in order to realize their individual educational trajectory, developed by the educational institution in cooperation with the student provided the necessary resources are available. The individual study plan includes mandatory components of the educational program (disciplines, internships, term papers, etc.) and components selected by the student in exercising their right to elective courses.
27) Inclusive education – a system of state-guaranteed educational services based on the principles of non-discrimination, respect for human diversity, and effective involvement and inclusion of all participants in the educational process.
28) Informal education (self-education) – education that involves self-organized acquisition of specific competencies by an individual, particularly during daily activities related to professional, civic, or other activities, family, or leisure.
29) Qualification – a standardized set of competencies and/or learning outcomes acquired by a person, recognized by an authorized body, and certified by an appropriate document. Qualifications are divided into educational and professional qualifications. In turn, professional qualifications can be full or partial.
- Educational qualification – an official result of assessment and recognition obtained when an authorized body, following the established procedure, determines that a person has achieved competencies (learning outcomes) in accordance with educational standards, as certified by a corresponding educational document.
- Professional qualification – a set of competencies acquired by an individual, defined by a relevant occupational standard, recognized by a qualification center based on a specialized assessment (in accordance with the evaluation standard), allowing the performance of a specific type of work or professional activity, and certified by a relevant document.
- Partial qualification – a qualification attesting to an individual's acquisition of a subset of competencies corresponding to a specific level of the National Qualifications Framework and defined by the relevant occupational standard.
30) Competence – a dynamic combination of knowledge, skills, abilities, ways of thinking, views, values, and other personal qualities that determines a person's ability to socialize successfully, conduct professional activities, and/or engage in further learning.
31) ECTS credit – a unit of measurement for a student's workload required to achieve defined (expected) learning outcomes. The volume of one ECTS credit is 30 hours. Typically, with an even distribution of study time and disciplines across a semester, one ECTS credit corresponds to a workload equal to (not exceeding) one academic hour of classroom work per week in a discipline during a semester, excluding time allocated for final assessment. The workload of one academic year in full-time study is usually 60 ECTS credits.
32) Learning module – a structured part of an educational program that ensures the development of specific competencies (learning outcomes) in a student. Within a module, several courses, disciplines, or completed sections thereof are logically interconnected. The workload of learning modules is calculated in ECTS credits and is typically a multiple of 5.
33) Student workload – the time required to achieve specific defined (expected) competencies (learning outcomes), encompassing all forms of work: classroom learning, independent study, laboratory work, research, educational and industrial internships, assessment activities, attestation, etc. The student's academic workload is calculated in ECTS credits.
34) Classes / Instructional sessions – lectures; laboratory, practical, seminar, and individual sessions; consultations. The duration of classes is measured in academic hours.
35) Curriculum / Study plan – a regulatory document of a higher education institution compiled on the basis of an educational program and a structural-logical training scheme; it defines the list and volume of mandatory and elective academic disciplines, the sequence of their study, specific forms of classes and their volume, the schedule of the educational process, and the forms and tools for conducting ongoing and final assessment.
36) Educational and Methodological Package of a Discipline (EMPD) – a set of documents and resources describing an integrated learning process for a specific educational component (discipline, internship), containing didactic, methodological, and organizational materials aimed at achieving planned learning outcomes while taking into account the specifics of that component. The EMPD includes the following elements:
a) mandatory component:
– syllabus of the educational component (academic discipline, internship), developed in accordance with the current Regulations "On the Syllabus of an Academic Discipline";
b) additional component (mandatory if such type of work is envisioned by the educational component):
– lecture notes or an expanded lecture plan, textbooks (study guides), including electronic versions, that align in content with the syllabus of the academic discipline;
– methodological instructions and guidelines for term papers and projects, calculation and calculation-graphical works, laboratory and practical works, as well as recommendations for independent study;
– topics for individual assignments;
– examples of solving typical problems or performing typical tasks;
– questions and tests for assessment activities;
– catalogs of information resources;
– collections of case studies;
– computer presentations;
– illustrative materials (posters, tables, etc.).
Certain parts of the EMPD constitute methodological publications and the intellectual property of the instructor (teaching team).
The syllabus of an academic discipline must be uploaded to the relevant distance learning course prior to the start of the semester in which the respective educational component is studied.
Links to electronic versions of additional EMPD components (if available) must be posted in the relevant distance learning course at the time of their consideration (application/use) according to the schedule specified in the syllabus.
37) National Repository of Academic Texts – a nationwide distributed electronic database that accumulates, stores, and systematizes academic texts. The National Repository includes central and local repositories supported by institutional participants.
38) Biased evaluation – deliberate overestimation or underestimation of students' learning outcomes.
39) Non-formal education – education that is usually acquired through educational programs and does not involve the awarding of state-recognized educational qualifications by level of education, but may result in the assignment of professional and/or awarding of partial educational qualifications.
40) Educational process – intellectual, creative activity in the field of higher education and science, carried out at the University through a system of scientific-methodological and pedagogical measures aimed at transferring, acquiring, multiplying, and using knowledge, skills, and other competencies by learners, as well as forming a harmoniously developed personality.
41) Educational activity – activity of the University aimed at organizing, supporting, and implementing the educational process in formal and/or non-formal education.
42) Educational service – a set of actions performed by an educational provider, defined by legislation, educational program, and/or contract, having a specified cost and aimed at achieving expected learning outcomes by the student.
43) Educational (educational-professional, educational-scientific) program – an integrated set of educational components (academic disciplines, individual assignments, internships, assessment activities, etc.) aimed at achieving the learning outcomes specified in such program, giving the right to obtain a specific educational or educational and professional qualification(s). An educational program may define a single specialization within its scope or not provide for specialization. At higher education levels, an educational program defines the entry-level requirements for individuals starting studies under the program, the list of educational components and logical sequence of their study, the number of ECTS credits required to complete the program, as well as expected program learning outcomes (competencies) to be mastered by the student seeking the corresponding higher education degree.
44) Person with special educational needs – a person who requires additional ongoing or temporary support in the educational process in order to ensure their right to education.
45) Grade / Mark – any quantitative or qualitative measure based on established criteria used to determine the level of mastered learning outcomes in an individual discipline or an entire educational program.
46) Student assessment – a formalized process of determining the student's mastery level of planned (expected) learning outcomes. Student assessment is carried out in accordance with the Regulations "On Rating Assessment of Student Achievements in Educational Components".
47) Full-time (day, evening) form of higher education – a mode of organizing higher education studies that provides for holding classes and practical training for at least 30 weeks during an academic year.
48) Pedagogical activity – intellectual, creative activity of a pedagogical (academic) staff member or self-employed individual in formal and/or non-formal education aimed at teaching, educating, and developing the personality, as well as their general cultural, civic, and/or professional competencies.
49) Transfer – changes in the rights and obligations of a higher education student caused by a change of higher education institution and/or specialty (specialization, educational (scientific) program), and/or form of study, and/or sources of funding without terminating higher education student status.
50) Credit transfer / re-crediting – the process of recognizing credits awarded in another higher education institution towards obtaining a qualification. Credits awarded to participants within one educational program of a specific educational institution may be transferred for accumulation in another program offered by the same or another educational institution, provided the learning outcomes satisfy some or all requirements of the specific program, its part, or qualification.
51) Postgraduate education – specialized enhancement of education and professional training of an individual through deepening, expanding, and updating their professional knowledge, skills, and abilities, or obtaining another profession/specialty on the basis of a previously acquired educational level and practical experience.
52) Planned size of an academic (study) group – the normative number of students in a group established in accordance with the internal indicators of the University, fixed in these Regulations, and used as a base value for calculating the cost of educational services for training higher education students.
53) Quality assurance policy for educational activity and higher education at the University – a set of standards, regulations, recommendations, and decisions adopted and executed at the University in accordance with the principles of quality assurance of educational activity and higher education defined in the Law of Ukraine "On Higher Education".
54) Reinstatement – restoration of higher education student status, along with the rights and duties of a person pursuing higher education.
55) Award of degree/educational qualification – the act of conferring a specific higher education degree/educational qualification upon a student based on the successful completion of the relevant educational program and passing attestation in accordance with educational standard requirements.
56) Program competencies – key competencies that define the specificity of a program and are included in the program profile. It is expected that program competencies of identical programs across different universities are similar or comparable.
57) Program learning outcomes – clearly defined knowledge, skills, abilities, attitudes, and other personal qualities that a student must demonstrate upon completing a specific educational program.
58) Quality assurance process for educational activity and higher education at the University – a set of procedures aimed at implementing quality assurance principles for educational activity and higher education in accordance with the legislation of Ukraine and the Regulations "On the Quality Assurance System for Educational Activity and Higher Education".
59) Learning outcomes – knowledge, skills, abilities, ways of thinking, views, values, and other personal qualities that can be identified, planned, evaluated, and measured, and that a person is able to demonstrate after completing an educational program (program learning outcomes) or individual educational components.
60) Level of education – a completed stage of education characterized by the complexity level of the educational program, a set of competencies usually defined by an educational standard, and corresponding to a certain level of the National Qualifications Framework.
61) Working (project) group – a group of pedagogical, scientific-pedagogical, and/or scientific staff members designated by an order of the University Rector, who are responsible for initiating educational activities for educational programs at a specific level of higher education and who meet the qualification requirements set out in the Licensing Conditions.
62) Self-plagiarism – the publication (in whole or in part) of one's own previously published scientific results as new scientific results.
63) Syllabus – a regulatory document of the University formed in accordance with the Regulations “On the Discipline Syllabus” that can perform the functions of a course study program. A syllabus includes a description of the discipline, organizational forms of its study and its workload, goals and objectives, content modules, names of class topics, assignments for independent work, instructor requirements, grading criteria, and a list of references. A syllabus is a document oriented toward higher education applicants and prospective students, using definitions and terms that are clear and understandable to them.
64) Internal quality assurance system – a system operated by the University to ensure the quality of educational activity and higher education, which involves carrying out the following procedures and measures:
– defining principles and procedures for higher education quality assurance;
– monitoring and periodically reviewing educational programs;
– annual evaluation of higher education students, scientific-pedagogical, and pedagogical staff of the higher education institution and regular publication of the results of such evaluations on the official website of the higher education institution, information boards, and by any other means;
– ensuring professional development and advanced training for pedagogical, scientific, and scientific-pedagogical staff;
– ensuring the availability of necessary resources for organizing the educational process, including independent work of students, for each educational program;
– ensuring the availability of information systems for effective management of the educational process;
– ensuring the publicity of information regarding educational programs, higher education degrees, and qualifications;
– ensuring adherence to academic integrity by University staff and higher education students, including the creation and operation of an effective system for preventing and detecting academic plagiarism;
– other procedures and measures.
65) Specialization – a component of a specialty that may be defined by a higher education institution and provides for one or several profiled specialized educational programs of higher or postgraduate education.
66) Cheating – completing written assignments with the use of external sources of information other than those permitted for use, particularly during the assessment of learning outcomes.
67) Higher education standard – a set of requirements for higher education programs that are common to all educational programs within a specific level of higher education and specialty.
68) Internship / Practical training – a period of gaining experience outside the higher education institution, planned as part of the educational program, aimed at enabling students to acquire practical skills, knowledge, and abilities.
69) Structural-logical training scheme – a scientifically and methodologically substantiated algorithm for implementing an educational-professional (educational-scientific) program to build students' general and professional competencies provided for by this program.
70) Student-centered approach – an approach characterized by innovative teaching methods aimed at fostering learning in the context of communication between instructors and learners, based on viewing learners as active participants in their own learning, which develops general competencies such as problem-solving and critical thinking. This approach involves providing learners with choices regarding the content, pace, mode, and location of study, and is grounded in a realistic planned study workload.
71) Degree – a higher education qualification typically awarded after successful completion of an educational program at a specific level of higher education.
72) Fabrication – invention of data or facts used in the educational process or scientific research.
73) Actual head count of an academic group – the number of students enrolled in a group according to orders of the University Rector / head of a detached structural unit as of the beginning of the academic year/semester.
74) Falsification – deliberate alteration or modification of existing data related to the educational process or scientific research.
75) Professional (special, subject-specific) competencies – competencies that directly determine the specificity of an educational program and the qualification of a graduate, ensuring the individuality of each educational program.
76) Formal education – education acquired through educational programs in accordance with levels of education, fields of study, and specialties (professions) defined by legislation, which involves students achieving learning outcomes of the corresponding educational level specified by educational standards and obtaining qualifications recognized by the state.
77) Bribery – provision (receipt) by a participant in the educational process, or an offer of provision (receipt), of funds, property, services, privileges, or any other tangible or intangible benefits in order to gain an undue advantage in the educational process.
78) Quality of higher education – compliance of learning outcomes with the requirements established by legislation, a specific educational standard, and/or an agreement for the provision of educational services.
3. Educational Process
3.1 The educational process at the University is an intellectual, creative activity in the field of higher education and science, conducted through a system of scientific-methodological and pedagogical measures aimed at transferring, mastering, multiplying, and utilizing knowledge, skills, and other competencies among learners, as well as developing a harmoniously rounded personality.
3.2 The University's interaction with public administration bodies in the field of higher education in Ukraine and with other organizations is carried out on the basis of democratic principles and other universal human values.
3.3 The objective of the educational process at the University is to prepare competent, highly qualified, and competitive specialists for the aerospace sector and other industries and types of economic activity, capable of competing in national and international labor markets.
The educational process at the University is organized taking into account the available scientific and pedagogical potential, educational-methodological, scientific, and material-technical facilities, utilizing the capabilities of modern innovative technologies.
3.4 The educational process across higher education levels is carried out taking into account mechanisms and procedures recognized in the European Higher Education Area (EHEA) and recommended by the European Credit Transfer and Accumulation System (ECTS), in compliance with the requirements of standards and guidelines for quality assurance in the EHEA.
3.5 The organization of the educational process is based on the following principles:
− humanism, democracy, patriotism, and the priority of universal human spiritual values;
− independence of educational activities from any influence by political, civic, and religious organizations;
− development of the University's autonomy and self-governance;
− academic freedom of participants in the educational process;
− integration of education with research, innovation, and production activities;
− national orientation (ensuring an organic link between education and national history, culture, and traditions);
− balance in the structure and volume of specialist training in higher education, taking into account the needs of students, the interests of the state, local communities, and employers;
− unity and continuity of the educational process (ensuring the unity of the educational structure and the alignment of degrees and stages within the educational process);
− ensuring the quality of educational services and the effective use of human potential, material, financial, and other resources;
− support and development of academic mobility;
− international integration of Ukraine's higher education system into the Global and European Higher Education Area (while preserving and developing the achievements and progressive traditions of national higher education);
− creation and provision of equal conditions for access to higher education, including for persons with special educational needs;
− creation of conditions for personal development and creative self-fulfillment of individuals;
− student-centered learning and a competency-based approach;
− implementation of the concept of lifelong learning.
3.6 Main fields of activity of the University:
– training specialists across various degree levels;
– training and attestation of scientific and scientific-pedagogical personnel;
– scientific research work;
– professional development and retraining of personnel;
– cultural, educational, methodological, publishing, financial, economic, and commercial production activities;
– international educational and scientific activities.
3.7 Additional areas of educational activity of the University:
– professional development and advanced training for holders of higher education degrees at all levels;
– provision of secondary education services;
– provision of preparatory services for admission to vocational pre-higher and higher education programs for citizens of Ukraine and other countries.
3.8 Primary objectives of the educational process at the University:
− development of academic policy based on labor market needs analysis and personnel forecasting in accordance with economic and societal demands, taking into account the development prospects of relevant industries;
− continued implementation of multi-tier education through the creation of an integrated continuous system for selecting and training specialists;
− high-level execution of educational activities that ensure the acquisition of a higher education degree in chosen specialties;
− conducting educational activities based on educational programs structured around a competency-based approach, and individual study plans developed on their foundation;
− integration of the University with various types of educational and scientific institutions;
− implementation of innovative methodological and pedagogical technologies aimed at enhancing the efficiency of transferring, mastering, multiplying, and applying knowledge, skills, and other competencies by learners;
− ensuring an organic combination of educational, scientific, and innovative activities within the educational process;
− individualization and differentiation of instruction for gifted youth, creating new opportunities for learners through planning and executing individual learning pathways;
− ensuring independent and objective attestation of students and facilitating their acquisition of professional qualifications;
− creating the necessary conditions for participants in the educational process to realize their abilities and talents;
− preserving and fostering the moral, cultural, patriotic, and scientific values and achievements of society;
− guaranteeing equal access to University educational programs for groups requiring special support to realize their educational potential (where support is needed due to personal, social, cultural, or economic circumstances);
− engaging the entire academic community of the University and employers in supporting the University's educational activities, as well as in quality assurance measures for educational programs;
− actively involving leading scientists in the educational process and scientific research.
3.9 Scientific and innovative activities are an integral and priority component of the University's operations. The integration of scientific, educational, and production activities promotes the implementation of modern scientific and technological advancements into the educational process, continuous professional development of scientific-pedagogical, pedagogical, and scientific staff, enhancement of specialists' professional training quality, and maintenance of the University's competitiveness in the market for educational and research services.
3.10 The University conducts educational activities under educational programs developed in accordance with higher education standards or the requirements of the National Qualifications Framework of Ukraine. Educational programs are implemented, modernized, and updated in accordance with the Regulations “On the Development and Modernization of Educational Programs.”
3.11 Direct management of an educational program at higher education levels is carried out by the guarantor (head) (hereinafter referred to as the guarantor) of the educational program, who is appointed by order of the Rector. A single member of the scientific and pedagogical staff may serve as the guarantor for only one educational program, in accordance with the principles of academic integrity. The guarantor of the educational program bears personal responsibility for ensuring the quality of instruction within the program. The guarantor of the educational program is obliged to continuously monitor the program's compliance with Ukraine's higher education standards, the interests of key stakeholders, and the attainment of planned learning outcomes compared to actual results, as well as to provide information to the University administration regarding its competitiveness in the educational services market. Based on the monitoring results, the program guarantor shall, if necessary, initiate the process of adjusting the program or the instruction process under the program.
To ensure the quality of teaching and learning within the educational program, an educational program support group is established, which includes scientific, pedagogical, and teaching staff (typically from among the working group members who developed the draft program), as well as representatives of higher education students and employers (by agreement).
3.12 Higher education standards for each specialty are developed by the Ministry of Education and Science of Ukraine, taking into account proposals from sector-specific state bodies under whose management higher education institutions operate, as well as sectoral associations of employer organizations, and are approved in coordination with the National Agency for Higher Education Quality Assurance.
Higher education standards are developed for each level of higher education within each specialty in accordance with the National Qualifications Framework and are used to define and assess the quality of the content and results of educational activities of higher education institutions.
3.13 A higher education standard defines the following requirements for an educational program:
– the number of ECTS credits required to obtain the corresponding higher education degree;
– requirements for the education level of individuals eligible to begin studies under this program, and their learning outcomes;
– a list of mandatory competencies of the graduate;
– the standard content of training for higher education students, formulated in terms of learning outcomes;
– forms of attestation for higher education students;
– requirements for creating interdisciplinary degree programs covering a field of study or two fields of study/specialties;
– requirements of professional standards (where available).
One of the main components of an educational program is the structural-logical scheme, which is presented as a logical sequence of studying academic disciplines and their interconnections.
3.14 Participants in the educational process at the University are:
– scientific, pedagogical, and scientific-pedagogical staff;
– higher education students and other individuals studying at the University;
– practitioners involved in the educational process under relevant educational-professional programs;
– other employees of the University.
3.15 The University carries out training and retraining of higher education specialists under relevant educational-professional and educational-scientific programs at the following levels of higher education:
– the first (Bachelor's) level, with a study duration of 3 years and 10 months (or 2 years and 10 months under an accelerated track);
– the second (Master's) level, with a study duration of 1 year and 4 months for educational-professional programs, and 1 year and 9 months for educational-scientific programs;
– the third (educational-scientific) level, with a study duration of 4 years, of which the educational component accounts for 2 years.
3.16 Attaining higher education at each level requires the successful completion of the corresponding educational (educational-professional or educational-scientific) program by the student and passing the attestation, which serves as the basis for awarding the corresponding higher education degree:
– Bachelor's degree;
– Master's degree;
– Doctor of Philosophy (PhD).
3.17 Postgraduate education and professional development of personnel at the University.
Postgraduate education consists of obtaining a second (subsequent) higher education degree – obtaining a Bachelor's (Master's) degree in another specialty based on a previously acquired higher education degree no lower than a Bachelor's and practical experience.
Postgraduate education consists of obtaining a second or subsequent higher education degree – obtaining a Bachelor's, Master's, or Doctor of Philosophy degree in another specialty based on a previously acquired higher education degree no lower than a Bachelor's and practical experience.
If instruction is conducted on the premises of organizations and enterprises, the content of the educational programs is determined by a contract between the client and the University.
Based on the results of mastering the educational programs, an appropriate attestation is conducted and a document of the established format is issued.
The organization of postgraduate education is governed by relevant regulations.
3.18 The relevant structural units are responsible for organizing the educational process at the University.
3.18.1 Structural units of the University are established in accordance with current legislation of Ukraine and the primary tasks of the University's operations, and function according to separate regulations approved by the Academic Council and enacted by orders of the Rector of the University.
3.18.2 The main structural units of the University directly involved in organizing the educational process are:
– departments (chair);
– faculties.
3.18.3 A department is the basic structural unit of the University that conducts educational, methodological, and/or scientific activities in a specific specialty (specialization) or interdisciplinary group of specialties. A department consists of no fewer than five scientific-pedagogical/pedagogical staff members for whom the department is the primary place of employment, with at least three of them holding an academic degree or an academic (honorary) title.
The main tasks and functions of the department are defined by the department regulations, which are approved by the Academic Council of the University and enacted by an order of the Rector.
Department management is exercised by the head of the department in accordance with the job description approved by the Rector of the University.
3.18.4 A faculty is a structural unit of the University that unites no fewer than three departments and/or laboratories and provides training for at least 200 full-time higher education students. A faculty is the primary organizational and academic-scientific structural unit of the University, serving as the basis for training higher education specialists in one or several related specialties, managing the educational, methodological, and research work of departments directly subordinate to the faculty, as well as coordinating the actions of other University departments to support the educational process at the faculty.
The main tasks and functions, as well as the governance structure of a faculty, are carried out in accordance with the faculty regulations, which are approved by the Academic Council of the University and enacted by order of the Rector.
Faculty management is exercised by the Dean of the Faculty in accordance with the job description approved by the Rector.
3.19 The status and functions of structural units, as well as the procedures for interaction between them, are determined by the University Charter, the organizational structure of the University, and the regulations governing the respective structural units, which are approved by the Academic Council of the University and enacted by order of the Rector. The list of the main University regulations governing the organization and content of the educational process is provided in Appendix A.
3.20 An academic (study) group is the basic organizational unit of the University and its separate structural units (see Clause 4 of Section 2).
3.20.1 An academic (study) group is established by order of the Rector of the University / head of the separate structural unit for the entire period of study. The group size may change due to enrollment, transfer, or reinstatement, as well as the granting of academic leaves or student dismissals.
3.20.2 An academic (study) group has a group monitor (starosta) appointed from among the students to coordinate the educational process, keep attendance records, and handle operational communication with the dean's office and teaching staff. The academic group monitor may serve as a member of the University's student self-government bodies.
3.20.3 The calculation of the cost of educational services for higher education specialist training (for individuals and legal entities) is carried out based on and taking into account the target group capacity. The target number of higher education students in an academic group across all levels and modes of study (full-time, part-time, distance, dual) is up to 25 people, depending on the specialty and the demand for the educational service.
3.20.4 The actual number of students in an academic group is the number of students enrolled in the group pursuant to orders of the Rector of the University / head of the separate structural unit as of the beginning of the academic year/semester, which is used for:
- establishing/adjusting department staffing tables (scientific-pedagogical/pedagogical staff);
- deciding on combining groups into lecture cohorts or dividing groups into subgroups during the academic year;
- analyzing the profitability of educational programs across all levels and modes of higher education, based on which considerations regarding the termination of unprofitable educational programs are initiated.
3.21 The volume of degree training programs across corresponding qualification levels is as follows:
– Bachelor's degree – 180–240 ECTS credits;
– Master's degree – 90–120 ECTS credits;
– Doctor of Philosophy (PhD) – 45–50 ECTS credits (the volume of the educational component, as defined by the standard).
Upon admission under an accelerated track, the University has the right to transfer ECTS credits, the volume of which is determined by the Bachelor's higher education standard (in the absence of a standard, no more than 120 ECTS credits).
3.22 Curriculum
3.22.1 The curriculum is developed by the guarantor of the relevant educational program.
3.22.2 The general/shared part of the curriculum for a group of related specialties is reviewed and approved at meetings of sectoral scientific and methodological commissions (hereinafter referred to as sectoral SMCs).
3.22.3 Control over the development of curricula for Doctor of Philosophy (PhD) programs is carried out by the Postgraduate and Doctoral Studies Department of the University.
3.22.4 The curriculum is developed for the entire standard duration of study, approved by the Academic Council of the University, and enacted by order of the Rector.
3.22.5 The curriculum must contain information regarding:
- field of study;
- specialty and educational program;
- educational or educational-scientific degree;
- qualification;
- standard duration of study;
- schedule of the educational process;
- list of academic disciplines and workload volume in ECTS credits and academic hours divided by theoretical and practical training sections, and by mandatory and elective course blocks;
- sequence of studying academic disciplines and completing practical training (academic semesters, academic years);
- formats of instructional sessions and their volume, as well as the allocation of classroom time for specific session types per discipline across the entire period of study;
- form of final end-of-semester assessment, attestation;
– total academic time budget for the entire standard period of study and its distribution into classroom time and independent study time.
The curriculum forms part of the educational program documentation and is approved by the Academic Council of the University in accordance with the procedures established by the University. The Academic Council of the University may delegate authority to review curricula for an already approved educational program to the Academic Councils of individual faculties. Curricula are enacted by a corresponding order of the Rector of the University.
Expert evaluation of curricula prior to signing is carried out by sectoral SMCs and the Department of Quality of Education, Analytics, and Methodological Support of the University.
3.22.6 Mandatory and elective components are distinguished within the structure of curricula.
3.22.7 The mandatory component of a higher education curriculum must constitute no more than 75% of the total curriculum volume (in ECTS credits) and must include academic disciplines, qualification theses (diploma theses/projects), practical training, and other types of academic workload aimed at achieving the learning outcomes defined by the educational program.
At the same time, the percentage of the educational program's total volume defined by the standard for a specific specialty at a given level of higher education must be directed toward ensuring general and specialized (subject-specific) competencies in that specialty. In the absence of a standard for a specialty at a given level of higher education, this share must be at least 50%. The remaining portion of the mandatory workload is allocated to unique components of the educational program.
3.22.8 The mandatory component of the curriculum must contain all components required by the educational program for awarding the corresponding qualification to learners.
3.22.9 The elective component of the curriculum is designed to enable the learner to deepen professional knowledge within the chosen educational program and/or acquire additional competencies, and must constitute no less than 25% of the total volume of the educational program. Within the allocated elective component, learners have the right to independently choose educational components from those offered. Through the elective component, specialized (profiled) blocks of disciplines (Minor, Major) are introduced into curricula, including those aimed at obtaining a corresponding professional qualification (full or partial).
The development of competencies may occur through the elective component, provided that several different educational components (blocks) are offered for selection. These may be aimed at mastering a single competency chosen by the learner.
3.22.10 When forming the list of courses and practical training in curricula, the requirements of approved higher education standards and relevant educational programs must be taken into account. Practical training (internships) as a training cycle is included in the composition of academic courses. Course workloads must be multiples of 0.5 ECTS credits. Academic courses (mandatory and elective) and practical training (internships) are generally planned in volumes of three or more ECTS credits, and the number of assessment forms per academic year should not exceed sixteen.
3.22.11 Interdisciplinary term papers (projects) may be designated as a separate item in the curriculum (guideline volume of 1–2 ECTS credits) and included in the calculation of the number of assessment forms per academic year.
3.22.12 The study of all academic courses involves the following forms of assessment:
– pass/fail test (credit);
– graded pass/fail test (graded credit, typically evaluated upon the completion and defense of a term paper/project);
– examination.
The total number of examinations cannot exceed five per single examination period.
3.22.13 To complete and defend the qualification thesis, no less than three ECTS credits are allocated in the curriculum for final-year learners, depending on the requirements of the educational program.
To prepare learners for attestation in the form of an attestation exam (comprehensive exam), no more than 1 ECTS credit is allocated.
For conducting attestation of learners in the form of an attestation exam (comprehensive exam), no workload volume is assigned to the learner. The corresponding educational component, as an assessment event, is added to the mandatory part of the curriculum.
3.22.14 When forming a curriculum for a specific educational program for full-time study, classroom workload is planned to account for 1/3 to 2/3 of the total workload.
3.22.15 The formats of instructional sessions, their volume, and the allocation of classroom time for specific session types per course are established by the guarantor of the educational program (at meetings of sectoral SMCs in cases specified in Clause 3.22.2 of these Regulations).
3.22.16 The curriculum for a specific educational program for part-time study corresponds in content and structure to the curriculum for full-time study. The percentage reduction in classroom contact hours compared to the full-time curriculum must be proportional across all academic courses in the curriculum by increasing the number of hours allocated for independent study. The list of mandatory educational components, their ECTS credit values, sequence of instruction, and final assessment forms must match the curriculum for full-time study.
3.22.17 Amendments to approved curricula are made following an expert evaluation of the proposed changes for compliance with the approved educational program. Changes cannot affect the intended program learning outcomes. When revising an educational program and making changes in accordance with the procedure defined in the Regulations "On the Development and Modernization of Educational Programs," the updated curriculum for that educational program is approved in accordance with Clause 3.22.4 of these Regulations.
3.23 Instruction for learners is carried out according to an individual study plan.
3.24 Individual study plans are typically developed for one academic year, taking into account the learner's personal educational and professional interests and needs in accordance with the curriculum for a specific educational program. They contain information regarding the list of mandatory and elective educational components, the sequence of studying academic courses and completing practical training, workload volume (all types of academic activity), types of individual assignments (term papers/projects), and evaluation results (ongoing and end-of-semester knowledge control, learner attestation (qualification thesis, attestation exam/exams)).
3.24.1 An individual study plan is drawn up for each academic year and approved by the Dean of the Faculty prior to the start of the academic year. The individual study plan is kept by the learner and in the dean's office.
3.24.2 The learner is responsible for executing their individual study plan. Failure to fulfill the individual study plan by a learner serves as grounds for dismissal from the University.
3.24.3 Control over the execution of a learner's individual study plan is exercised by the Dean of the Faculty.
3.24.4 Selection of courses for forming learners' individual study plans is carried out in accordance with the Regulations "On Ensuring the Right of Students to Choose Academic Disciplines and the Procedure for Forming a Student's Individual Study Plan" in the personal accounts of the Pilot educational process support system. In cases of force majeure, the selection of courses for forming individual study plans is carried out via deanery Google Forms or by personal written (paper) application of the learner.
3.24.5 Faculty dean's offices organize the selection of courses by learners for the upcoming academic year according to the relevant curricula:
– for senior students − over two weeks, one month prior to the end of the spring semester preceding the academic year in which the courses are scheduled to be taught;
– for first-year enrollees – during the first two weeks of study.
3.24.6 Within one week, based on the information recorded in learners' personal accounts, the Department of Quality of Education, Analytics, and Methodological Support forms study groups for learning a specific elective course in the upcoming academic semester. The number of students in such groups is determined considering the target group capacity. The Department of Quality of Education, Analytics, and Methodological Support makes adjustments to the class schedule and communicates this information to all participants in the educational process.
3.24.7 The conclusion of the course selection procedure serves as the basis for refining the teaching workload and the required number of staff positions for University departments.
3.25 The academic schedule is a regulatory document of the University that defines the calendar dates for theoretical instruction, practical training, end-of-semester assessments (examination periods), preparation of qualification theses, learner attestations, holidays, research work, and the preparation and defense of dissertations (for the third (doctoral) level). The academic schedule is drawn up for one academic year and approved by the Rector of the University.
3.25.1 The academic schedule for full-time and distance learning modes is compiled taking into account the following specific features:
– the academic year, excluding graduating years, lasts 12 months and typically begins on September 1;
– the academic year is divided into two semesters (fall and spring), during which theoretical instruction concludes with weeks dedicated to final and end-of-semester assessments (examination periods). Academic backlogs are cleared during end-of-semester assessment periods and holidays;
– the total duration of theoretical instruction, examination sessions, and practical training during the academic year (excluding graduating years) equals forty-three working weeks, excluding public holidays, and is typically distributed according to the following scheme: 8 + 8 instructional weeks + 1 week of final assessment + 3 weeks of end-of-semester assessment in the fall semester, and 8 + 8 instructional weeks + 1 week of final assessment + 3 weeks of end-of-semester assessment + 3 weeks of practical training (for 1st–3rd years) in the spring semester;
– the duration of vacation periods cannot be less than eight weeks per academic year (excluding the final year of study under the relevant educational program);
– educational, introductory, and professional practical training may be conducted both before and after summer vacation; the exact scheduling is determined by practical training orders;
– for writing and defending a qualification thesis, the academic schedule allocates no less than 4 weeks for a Bachelor's degree and no less than 8 weeks for a Master's degree.
Additional requirements necessary for planning the educational process may be established by the Department of Quality of Education, Analytics, and Methodological Support of the University.
3.26 The academic schedule for part-time study provides for instruction structured in the following stages:
– orientation session – an in-person study period during which the educational process takes place across all types of instructional sessions specified in the curriculum (lectures, laboratory work, practicals, seminars, consultations), where learners familiarize themselves with the main course assignments, study schedule, grading system, and assessment criteria, as well as receive methodological materials and general information, etc.;
– inter-sessional period – a period during which learners independently master theoretical material, complete coursework assignments, and submit them to instructors;
– end-of-semester assessment period (examination session) – a period during which learners defend assignments completed during the inter-sessional period and attend end-of-semester assessment events.
The cumulative duration of the end-of-semester assessment period (including the orientation session) for part-time study is up to 30 calendar days per year for 1st–2nd year Bachelor's students; and up to 40 calendar days per year for senior years of Bachelor's and Master's degree programs.
When organizing end-of-semester assessments for part-time study, consideration is given to the rule that instructional sessions may be scheduled for no more than six days per week and no more than eight hours per day. Furthermore, specific time is designated for pass/fail tests (at least two hours per test per academic group) and examinations (at least four hours per exam per academic group).
3.27 Semester Curriculum
3.27.1 The semester curriculum is generated by the Department of Quality of Education, Analytics, and Methodological Support of the University based on the approved curriculum for each educational program and is used to operationalize the planning of the educational process for each academic year. The generated semester plans are forwarded to the University dean's offices.
3.27.2 The semester curriculum for Doctor of Philosophy (PhD) preparation under a specific educational program is monitored by the Department of Postgraduate and Doctoral Studies of the University.
3.28 Course Syllabus
3.28.1 The course syllabus is developed and approved according to the standard form established at the University pursuant to the Regulations "On the Course Syllabus," based on the requirements of the relevant educational program.
3.28.2 The course syllabus is developed by the instructor teaching the course or by a group of instructors from different departments (if the course is taught across multiple departments) prior to the start of the academic year in which it is taught. The instructor is required to familiarize learners with the course syllabus before instruction begins by uploading the electronic syllabus file to the corresponding distance learning course in the Mentor system.
3.28.3 The original course syllabus with all appendices is stored at the developing department.
3.28.4 An electronic version of the syllabus is transferred to the Department of Quality of Education, Analytics, and Methodological Support of the University.
3.28.5 Copies of the course syllabus with all appendices are stored at the degree-granting departments.
3.28.6 The course syllabus is retained until the completion of studies by the learners who took the course.
3.29 To ensure the successful organization of the educational process and facilitate student learning, an Educational and Methodological Course Package (EMCP) is developed for each course.
Responsibility for its quality lies directly with the instructor teaching the course, as well as with the guarantor of the relevant educational program. The EMCP is maintained at the department, and its electronic version is uploaded to the University's digital resources. Overall supervision of course delivery organization is assigned to the head of the department to which the course is assigned. Each component of the EMCP is developed in accordance with requirements defined by separate regulations or other normative documents.
4. Organization of the Educational Process
4.1 Modes of study at the University:
− full-time (day);
– distance learning;
– part-time;
− dual education.
Modes of study may be combined.
4.1.1 Full-time (day, evening) study is a method of organizing learner instruction that involves their direct physical or real-time participation in the educational process.
4.1.2 Distance learning is an individualized educational process that takes place primarily through indirect interaction among geographically separated participants within a specialized learning environment built on modern psycho-pedagogical and information-communication technologies.
4.1.3 Part-time study is a method of organizing instruction by combining in-person sessions during short-term study periods with independent mastery of the educational program during inter-sessional periods.
4.1.4 Dual education involves combining instruction at educational institutions (or other educational entities) with workplace training at enterprises, institutions, and organizations to acquire a specific qualification, typically governed by an agreement. The specific details of dual education organization are defined by separate regulations.
4.2 Forms of educational organization at the University, types of instructional sessions, and assessment methods
4.2.1 The educational process at the University is carried out through the following forms:
− instructional sessions;
− independent study;
− practical training;
− research work;
− assessment events.
4.2.2 The primary types of instructional sessions at the University are:
− lecture;
− laboratory session;
− practical session;
− seminar session;
− individual session;
− consultation.
The University has the right to establish other forms of the educational process and types of instructional sessions (training sessions, round tables, colloquiums, etc.) as needed by decision of the department teaching the course.
4.2.3 A lecture is a logically complete, scientifically grounded, and structured presentation of a specific scientific or methodological topic, illustrated, where necessary, with visual aids and experiment demonstrations. The lecture is one of the key types of instructional sessions as well as teaching methods at the University, designed for mastering theoretical material. Lectures aim to build a foundation of knowledge in a specific field of study and define the direction, core content, and nature of all other instructional sessions and independent study in the corresponding course.
A lecture is typically part of a lecture series covering the main theoretical material of one or several course topics. The volume and content of the lecture course are determined by the requirements of the educational program and the curriculum.
Lectures are conducted in appropriately equipped premises – classrooms – for one or more student groups, or via distance learning using multimedia equipment on specialized web platforms.
Lecture streams are usually formed from students of a specific year of study within a single major. Where necessary, multiple lecture streams may be combined into one, or conversely, large streams may be divided into smaller units.
Lectures are delivered by experienced instructors, specifically professors and associate professors, and in certain cases, by other highly qualified specialists with extensive scientific, methodological, and practical experience.
A lecturer must possess a broad scientific outlook, in-depth knowledge, and practical expertise in the relevant field, along with the ability to convey instructional information systematically, persuasively, and at an appropriate scientific, pedagogical, and methodological level.
Prior to the start of the academic year in which the course is scheduled, the lecturer delivering the series is required to prepare the Educational and Methodological Course Package (EMCP).
A lecturer delivering a course for the first time may be required by the department head or educational program guarantor to conduct trial lectures in the presence of qualified academic staff.
The lecturer is required to follow the course syllabus. However, the lecturer is not restricted regarding the interpretation of educational material or the choice of forms and methods used to present it to learners.
The department head and the lecturer bear full responsibility for both the thorough preparation of lecture content and the methodology and quality of its delivery.
A lecture typically consists of the following elements:
– introduction, including learning motivation, a clear statement of the lecture topic, and setting the objectives;
– presentation of individual parts of the lecture in logical sequence;
– conclusions that enable comprehension of the lecture as a whole and highlight the core idea;
– specific assignments for independent study;
– question-and-answer period.
4.2.4 A laboratory session is a type of instructional session in which learners, under the guidance of academic/pedagogical staff, independently conduct physical or simulated experiments and tests to practically confirm theoretical principles of a course, acquiring practical skills in operating laboratory equipment, computer software, measuring instruments, and experimental research techniques within a specific domain.
The volume, list of topics, and content of laboratory sessions are specified in the course syllabus in accordance with the curriculum.
Laboratory sessions are held in specially equipped teaching laboratories using equipment adapted for the educational process (laboratory mock-ups, test setups, etc.). In certain cases, laboratory sessions may take place in real professional environments (e.g., in industrial settings, scientific laboratories, etc.).
If distance learning technologies are implemented by University order, laboratory sessions may be conducted in the form of laboratory-calculation assignments based on laboratory data provided by the instructor.
A laboratory session for a single student group (up to 30 people) is conducted by two academic/pedagogical staff members. If a student group has fewer than 20 people, the laboratory session is conducted by one instructor. In exceptional cases (safety requirements, limited workstations, etc.), laboratory sessions may be held with smaller groups of learners. Laboratory work may be performed individually or in teams.
Whether laboratory work is mandatory for a learner is determined by the course syllabus.
A laboratory session consists of assessing learner readiness for the specific laboratory work, carrying out the session tasks, preparing an individual report on the completed work, and defending it before the instructor.
Grades earned by learners for laboratory work are included in the ongoing assessment for the course.
Conducting a laboratory session involves the following stages:
– preliminary check of learner readiness for the specific laboratory work;
– execution of specific tasks according to the assigned topic;
– preparation of an individual report;
– instructor evaluation of the learner's results.
A laboratory session consists of the following phases:
– organizational phase – setting goals, reviewing prior knowledge, answering questions;
– safety briefing and execution of the laboratory work;
– evaluation and recording of observation results;
– written or oral report by the higher education student on task execution;
– assigning homework.
Academic / teaching staff assigned to conduct laboratory sessions are required to consult with the lecturer before the start of the relevant semester.
4.2.5 Practical session − a type of class session during which the instructor organizes a detailed examination of individual theoretical provisions of an academic course by higher education students in order to expand, deepen, and elaborate on theoretical knowledge acquired by students during lectures and independent study, aimed at improving the comprehension of course material, instilling skills and abilities, and developing scientific thinking and oral communication skills of higher education students through the individual execution of specifically assigned tasks.
The scope, list of topics, and content of practical sessions are defined by the course syllabus according to the requirements of the educational program.
Practical sessions are held in classrooms or educational laboratories equipped with necessary technical learning aids, computer equipment, training complexes, real objects, etc.
A practical session is conducted with students of one study group (up to 30 people). Practical sessions may also be held remotely using multimedia equipment on specialized web resources. For certain academic courses, depending on specific learning requirements, a study group may be divided into two subgroups. In such cases, two instructors are involved in conducting the practical session.
To conduct a practical session, necessary methodological materials and instructional aids – tests, task sets of varying difficulty, and models of problem situations offered to students for solving during class – are prepared in advance.
The instructor evaluates the quality of student preparation for the class and their participation in solving practical tasks. Grades received by students for individual practical sessions are counted toward continuous assessment in the course.
A practical session consists of the instructor posing a general problem and discussing it with student participation, solving tasks with discussion, control tasks, performing control exercises and standards, working with documents, etc., along with checking and evaluation of student work results by the instructor.
A practical session consists of the following stages:
– organizational – introduction to the topic and plan of the session;
– preparing students for task execution;
– independent task execution by students;
– analysis of student work, summarizing results, defense of practical work or assignment of practical work completion for homework, assigning tasks for independent study.
Instructors assigned to conduct practical sessions are required to consult with the lecturer before the start of the relevant semester.
4.2.6 Seminar − a type of class session in which an academic staff member organizes a discussion on topics predefined by the course syllabus, for which higher education students prepare speech outlines based on individually completed assignments. Seminars are conducted in the form of conversation, peer review and discussion of abstracts and presentations, debates, etc., to foster creative independence in students, deepen their interest in science and research, develop speech culture, and acquire public speaking and debate skills. Seminars may also be held remotely using multimedia equipment on specialized web resources.
The scope, list of topics, and content of seminars are defined by the course syllabus according to the requirements of the educational program.
The list of topics (presentations, abstracts, etc.) for discussion at a seminar is usually communicated to students during the lecture preceding the seminar.
At each seminar, the instructor evaluates the abstracts and presentations prepared by students, their active participation in the discussion, their ability to articulate and defend their position, etc.
Conducting a seminar requires mandatory summarization of the topic discussion and evaluation of student participation.
Grades received by students for seminars are counted toward continuous assessment in the course.
A seminar consists of the following stages:
– organizational – announcing the topic, objective, and tasks of the seminar, creating a working atmosphere for the session, etc.;
– discussion of issues brought to the seminar;
– assessment of student knowledge assimilation, summarizing results, organizing student independent study.
Instructors assigned to conduct seminars are required to consult with the lecturer before the start of the relevant semester.
4.2.7 Individual tutorial / session − a type of class session conducted with individual higher education students to enhance their level of preparation and foster their individual creative abilities.
Individual sessions are usually held outside the main schedule, according to a separate timetable drawn up by the instructor and approved by the department head, taking into account the needs and availability of students. Individual sessions may also be conducted remotely using multimedia equipment on specialized web resources.
The organization and conduct of individual sessions are entrusted to the most qualified instructors, taking into account the student's individual study plan. Individual sessions may cover one or several topics across one or several academic courses, and in certain cases − the entire scope of topics for a specific higher education degree.
In lower years, individual sessions primarily focus on in-depth study of specific academic courses; in upper years, individual sessions take on a research character and involve direct student participation in scientific research and other creative tasks.
The types of individual class sessions, their scope, forms, and methods of implementation are determined by the instructor in agreement with the educational program guarantor and approved by the department head.
4.2.8 Consultation − a type of class session during which a higher education student receives answers from an academic / teaching staff member to specific questions, or explanations of theoretical principles and practical application aspects, or acquires/develops competencies required by their educational program.
A consultation may be individual or conducted for a group (lecture stream) of students, depending on whether the academic / teaching staff member consults students on matters related to completing individual assignments (coursework, diploma design, calculation and graphic work, abstracts, etc.) or on theoretical issues of the course or specific aspects of their practical application. Consultations may also be conducted remotely using multimedia equipment on specialized web resources.
The time allocated to academic / teaching staff for conducting consultations in a specific course is determined by the department head / educational program guarantor in accordance with the standards of the Regulations “Time Norms for Planning and Accounting for the Work of Academic / Teaching Staff”. Consultations are conducted by instructors who teach the relevant academic course. Consultations are held throughout the semester, during semester control weeks, and during holidays according to an appropriate schedule. The schedule is developed at the department and agreed upon with the Department of Education Quality, Analytics, and Educational Methodological Support of the University. The consultation schedule may also be developed directly by the Department of Education Quality, Analytics, and Educational Methodological Support of the University.
4.2.9 Independent study − one of the main forms of organizing the educational process, through which a higher education student independently acquires or deepens relevant knowledge, skills, and abilities provided for by the expected program learning outcomes for a specific component of the educational program. The scope and content of independent study are defined by the educational program, curriculum, course syllabus, methodological materials, tasks, instructions, etc.
A higher education student carries out independent study on mastering educational material for a specific course at home, as well as in the library, training laboratories, computer classes of the University, and other institutions.
When organizing independent study for a higher education student using complex equipment or sophisticated information access systems (computer databases, computer-aided design systems, etc.), provision is made for the possibility of obtaining necessary consultations or assistance from a specialist.
Independent study of a higher education student is supported by a system of educational and methodological tools provided for studying a specific course or individual topic: textbooks, study guides, methodological materials, lecture courses, practical workbooks, educational and laboratory equipment, computer technology, etc.
Methodological materials for independent study of a higher education student must enable self-assessment on the part of the student (self-control tools − tests, set of control tasks, etc.).
For independent study, relevant scientific and professional monographic and periodical literature is also recommended to higher education students.
The results of independent study are not specially graded as a standalone item, but are revealed during the assessment of course knowledge.
The relevant departments and units of the University must create all necessary conditions for a student's successful independent study, as well as provide them with the necessary methodological means (educational literature, laboratory equipment, computer technology, etc.).
Independent study is carried out according to methodological guidelines developed by the relevant department.
4.2.10 Research work − a form of organizing scientific and research work of higher education students, in which they are involved in active independent (or supervised by an instructor) research activities to form a scientific outlook, develop research skills, and acquire skills in creative problem-solving for practical tasks; it is a form of assisting young researchers in mastering the methodology and methods of scientific inquiry.
Research work of higher education students at the University takes place in three main areas:
– research work within the educational process;
– research work of higher education students during extracurricular time;
– scientific and organizational events − conferences, competitions, olympiads, etc.
Research work during the study of academic courses is carried out under conditions of an optimal ratio between reproductive and creative tasks, individual and collective forms of educational organization, and maximum saturation of classes with situations of joint creative activity.
Research work of higher education students during extracurricular time is an effective means of objectively identifying gifted student youth, realizing their creative potential, stimulating the need for creative mastery of knowledge, and enhancing educational and cognitive activities.
4.2.11 Individual assignment − one of the forms of organizing the educational process at the University aimed at deepening, summarizing, and consolidating the knowledge acquired by higher education students during their studies, as well as applying this knowledge in practice.
The content of an individual assignment is a completed theoretical or practical work within an educational component, performed on the basis of knowledge, skills, and abilities acquired during lectures, seminars, practical, and laboratory sessions, covering several topics or an entire academic course. Individual assignments include term papers, calculation work, graphic assignments, course papers, qualification theses, dissertations, etc.
Methodological materials (guidelines, instructions, etc.) for completing individual assignments are developed at the departments.
Individual assignments are carried out independently by the higher education student under the supervision of instructors. Typically, individual assignments are performed separately by each student. In cases where assignments are complex, several students may be involved in their execution, including those studying in different faculties and across different specialties.
Individual assignments at the University are completed within the timeframes specified by the curriculum and educational process schedule or syllabus of the corresponding academic course. An individual assignment for a specific course is a structural component of that course. Individual assignments are evaluated according to criteria defined in the course syllabus.
4.2.11.1 Coursework (course project) − a type of individual assignment of an educational, research, creative, or design nature, aimed at applying knowledge from one or several academic courses to solve a specific professional task and acquiring skills for independent work with educational and scientific literature, computer equipment, and laboratory equipment using modern information tools and technologies.
The specific number of term papers (course projects) is determined by the educational program for a specific specialty.
The execution of a term paper is usually limited to theoretical issues or experimental research.
The scope of a course project is typically larger than that of a term paper.
The execution of a course project is usually focused on designing and substantiating a technical solution on its basis, involving design developments, technological calculations, graphic parts, etc.
For first-year students studying for a bachelor's degree, term papers (course projects) are not planned.
Topics for term papers (course projects), determined by the department in agreement with educational program guarantors, must meet the requirements and orientation of educational programs, be relevant, and be closely tied to solving practical professional tasks.
Discussion of term paper (course project) topics and the appointment of supervisors are conducted at a department meeting prior to the start of the relevant academic year.
A higher education student may choose a topic for a paper (project) from the list proposed by the department. A student may also propose their own topic for a term paper (course project); the decision to approve it is made by the instructor in agreement with the educational program guarantor / department head.
Term papers (course projects) are carried out under the supervision of qualified academic / teaching staff.
A term paper (project) is evaluated based on the results of defense before a committee consisting of two or three academic/pedagogical staff members of the department (the composition of the committee is determined by the head of the department), including the supervisor of the term paper (project), prior to the start of the end-of-semester control.
Term papers (projects) that have theoretical and practical value, by decision of the department, are submitted to student scientific paper competitions and recommended for implementation.
Term papers (projects) are stored at the department for one year, after which they are subject to disposal.
4.2.11.2 Qualification thesis is a generalized name for a paper on the basis of which the assessment of higher education students is conducted to identify theoretical and practical knowledge, as well as the ability to apply them in solving specific scientific, technical, economic, social, and production tasks. A qualification thesis can be executed in the form of a graduation thesis, graduation project, dissertation, etc., and in its essence is an individual task of a research, organizational, technical, creative, or design nature, which the higher education student performs at the final stage of study.
Topics of qualification theses are determined by the guarantor of the educational program / head of the graduating department, taking into account current scientific and practical issues in the relevant field.
A higher education student is granted the right to choose a topic of a qualification thesis proposed by the graduating department or suggest their own topic with justification for its development. In such cases, preference is given to topics directly related to the place of future professional activity of the graduate.
Requirements for the content and procedure for executing a qualification thesis are specified in the relevant methodological materials of the graduating department (recommendations, instructions, etc.).
The most qualified academic/pedagogical staff members of the department are appointed as supervisors of qualification theses.
The procedure for defending qualification theses is specified in the Regulations "On the Creation and Organization of the Examination (Attestation) Commission".
Qualification theses, after their defense, are transferred by graduating departments to the University library, where they are stored for five years, after which they are subject to disposal.
4.2.12 Practical training of a student is a form of educational process organization, which is a mandatory component of the educational program for obtaining a certain degree of higher education.
The purpose of practical training for higher education students is to summarize the acquired theoretical and practical knowledge, acquire professional skills and abilities that form specialists with higher education of the appropriate degree, and contribute to improving the quality of specialist training.
Practical training of a higher education student is carried out through educational practice, internships at enterprises, institutions, and organizations, or in structural subdivisions of the University that provide practical training.
Practical training of a higher education student must be continuous and sequential throughout the period of study, which contributes to the consolidation of relevant competencies of future specialists.
Types, scope, and duration of educational practice and internships at the University are determined in the curriculum for a specific educational program. Syllabi of practice are developed for all types of practical training (internships).
Practical training (pre-graduation/pre-assessment practice, practical/scientific-practical training, industrial practice, internship) prior to the assessment of higher education students is directly related to future professional activity.
The organization of practical training at the University is regulated by these Regulations and relevant regulatory acts.
Educational and methodological management of practical training, implementation of the educational practice and internship programs are provided by relevant departments.
General organization of educational practice, internships for higher education students, and control over their implementation are carried out by responsible persons / supervisors of educational practices according to orders on practice (internship).
Experienced University teachers and specialists working at the enterprise, organization, or institution where educational practice and internships take place are involved in supervising the educational practice of higher education students.
4.2.13 Control measures are a form of educational process organization that is a necessary element of feedback in the learning process.
Control measures are carried out to determine the level of mastery by the higher education student of theoretical material and acquisition of practical skills specified in the syllabi of educational subjects taught at the University.
All types of control measures and the organization of the process of assessing students' knowledge are defined in the Regulations "On Rating Assessment of Higher Education Students' Achievements in Educational Components".
4.2.14 As part of the educational quality analysis for each educational program, separate control measures (SCM) are conducted annually:
– surveying higher education students at the end of the autumn semester;
The University may issue, in accordance with the established procedure, other types of educational documents provided for by legislation and individual agreements on the provision of educational services.
Requirements for the form and content of diplomas are determined by the Law of Ukraine "On Higher Education", the Cabinet of Ministers of Ukraine, and the Ministry of Education and Science of Ukraine. Samples of higher education documents are published on the official website of the University.
An integral part of the Bachelor's, Master's, and Doctor of Philosophy diplomas is the European Diploma Supplement, which contains structured information about the completed studies. The Diploma Supplement contains information about the person's learning outcomes, consisting of information on course titles, grades obtained, and the number of ECTS credits earned, as well as details about the national higher education system of Ukraine.
The University issues a higher education document only for an accredited educational program.
Diplomas for persons studying under state orders are manufactured by the University and issued at the expense of the state budget. For persons studying at the expense of individuals or legal entities, the cost of educational documents is included in the tuition fee.
Information on issued diplomas is entered into the Unified State Electronic Database on Education.
4.2.17 Issuance of duplicate educational documents
In case of loss, destruction, or damage of an educational document, the University issues its duplicate, the content of which corresponds to the previously issued educational document according to the form effective at the time of issuance. The duplicate is produced at the expense of the person receiving it.
The production and issuance of a duplicate educational document are carried out by order of the Rector based on a personal application of the qualification holder regarding the loss of the educational document (containing details such as the document name, name of the educational institution, date of graduation, reason for loss, contact information, etc.) and an archival certificate. The application for issuing a duplicate must be accompanied by:
– a copy of an identity document;
– a copy of the taxpayer registration card;
– consent to the collection and processing of personal data;
– a copy of the passport for international travel (if available);
– a copy of the document on previous education;
– a copy of the lost, destroyed, or damaged educational document (if available);
– a copy of the marriage or divorce certificate, or certificate of name/surname/patronymic change (if necessary).
4.2.18 Academic Transcript
A person expelled from the University before completing the educational program receives an academic transcript containing information about the educational program, completed courses, defended term papers (projects), internship reports, grades received, and the number of ECTS credits earned.
The procedure for manufacturing, issuing, and recording academic transcripts, as well as the requirements for their form and/or content, are approved by the Ministry of Education and Science of Ukraine.
4.2.19 Cancellation of educational documents
An erroneously issued educational document must be cancelled, withdrawn, and, if necessary, replaced.
The basis for making a decision to cancel an issued educational document is a duly drawn-up act on the erroneous production and/or issuance of the educational document, or an established fact of academic integrity violation.
The authority to make a decision on cancelling an issued educational document belongs to the Rector of the University.
4.3 Access to higher education, admission, expulsion, interruption of studies, reinstatement, and transfer of higher education learners
4.3.1 Admission to study at the University is conducted on a competitive basis in accordance with the Admission Rules of the National Aerospace University "Kharkiv Aviation Institute".
4.3.1.1 Admission rules are developed in accordance with the Procedure for Admission to Higher Education approved by the Ministry of Education and Science of Ukraine, reviewed and approved by the Academic Council of the University, and published on the official website of the University.
4.3.1.2 The basis for enrolling an individual to study at the University is the decision of the Admissions Committee, made on the basis of the applicant's fulfillment of the requirements of the Admission Rules to National Aerospace University "Kharkiv Aviation Institute" and the conclusion of an education agreement between the University and the applicant (with the participation of parents or legal representatives for minor applicants), which may detail the rights and obligations of the parties in accordance with the standard form approved by the Cabinet of Ministers of Ukraine.
4.3.1.3 In the case of enrollment for studies funded by physical (legal) entities, an additional agreement is concluded between the University and the physical (legal) entity ordering the paid educational service for themselves or another person, undertaking financial obligations for its payment.
4.3.2 Expulsion of higher education learners
4.3.2.1 Grounds for expelling a higher education learner in accordance with Part 1 of Article 46 of the Law of Ukraine "On Higher Education" and Part 6 of Article 42 of the Law of Ukraine "On Education" are:
– completion of studies under the relevant educational (educational-professional, educational-scientific) program;
– voluntary request (own will);
– transfer to another higher education institution;
– failure to fulfill the individual study plan;
– breach of the terms of the agreement (contract) concluded between the University and the learner or the physical (legal) entity paying for such education;
– other cases provided for by law.
4.3.2.2 The list of circumstances considered as failure to fulfill the individual study plan is determined by these Regulations in compliance with the combination of the following requirements:
– establishment of the fact of failure to fulfill the individual study plan based on the results of summative assessment or qualification assessment of education learners;
– establishment of the fact (in case of receiving an unsatisfactory result of summative assessment in the corresponding educational component) of receiving an unsatisfactory grade based on the results of retaking the summative assessment or non-exercise by the higher education learner of their right within the established deadline to retake the summative assessment;
– establishment of the fact (when improving summative assessment results in the corresponding educational component) of receiving an unsatisfactory grade based on the results of retaking the summative assessment or non-exercise by the education learner of their right within the established deadline to use the opportunity to retake the summative assessment;
– establishment of the fact of justified rejection of the education learner's complaint when filing an appeal or non-exercise by the education learner of their right to submit an appeal within the procedure established by the University;
– establishment of the fact of failure to fulfill the individual study plan due to force majeure circumstances, as established by a University commission created with the participation of student self-government representatives. Based on this fact, the higher education learner may be expelled before the end of the summative assessment period of the current study period or before the start of the qualification assessment of education learners.
4.3.2.3 In the event of expulsion of an education learner studying under state (regional) orders on the grounds provided for by the Procedure for Reimbursement of State or Local Budget Funds Spent on the Provision of Specialist Training Services, approved by Resolution of the Cabinet of Ministers of Ukraine No. 658 dated August 26, 2015, or the Procedure for Appointment and Payment of Scholarships, approved by Resolution of the Cabinet of Ministers of Ukraine No. 882 dated July 12, 2004, the consequence is the termination of such person's right to continue studies under state (regional) orders.
Continuation of studies by such an education learner may be carried out upon their application by transferring to studies funded by physical (legal) entities. If such an application is not submitted to the Dean's office of the University within 10 working days from the moment of establishing the fact of expulsion from state (regional) order places, the education learner is expelled for breach of the terms of the education agreement with the University.
4.3.2.4 A person expelled from the University in accordance with the procedure established by these Regulations (except for expulsion due to completion of studies under the relevant educational program, as well as if the person did not commence classes) shall be issued an academic transcript of the established model containing information about learning outcomes, course titles, grades obtained, and the number of ECTS credits earned.
4.3.2.5 Expulsion is carried out on the basis of an order issued by the Rector of the University.
Within five working days from the date of issuance of the order on expulsion of a higher education learner, administrators of the Unified State Electronic Database on Education (USEDE) for the University's faculties shall enter the corresponding changes into USEDE.
4.3.3 Interruption of studies for higher education learners
4.3.3.1 Interruption of studies for University learners is carried out by granting them academic leave. Such persons are not expelled from the roster of education learners.
The validity of the education agreement between the applicant and the University, as well as between the University and the physical (legal) entity ordering the paid educational service for themselves or another person while undertaking financial obligations for its payment, is suspended for the duration of the academic leave.
4.3.3.2 Academic leave may be granted for the following reasons:
– due to medical indications that make it impossible to combine restorative treatment with studies (in case of reduced working capacity resulting from functional disorders caused by acute illnesses requiring prolonged restorative treatment; exacerbation of chronic diseases or frequent illnesses lasting over one month within a semester; anatomical defects that prevent restorative treatment during studies);
– in connection with participation in an academic mobility program, when studying or internship at an educational or scientific institution (including a foreign state) makes it impossible for the academic mobility participant to fulfill the individual study plan at the main place of study;
– in connection with military service call-up (call-up for military service during mobilization, for a special period, call-up for compulsory military service, enlistment for military service under call-up of officer personnel, enlistment for military service under contract in accordance with legislation);
– in connection with a long-term business trip of an education learner who combines studies with work;
– due to family circumstances – an interruption of studies granted to an education learner based on their reasoned application for a term not exceeding one year for the entire period of study at the relevant higher education level;
– in connection with pregnancy and childbirth; childcare until the child reaches three years of age;
– if a child of a higher education learner requires home care according to a medical report until reaching the age of six, sixteen, or eighteen in cases established by Clause 3 of Part 1 of Article 25 of the Law of Ukraine "On Leave", but not exceeding the duration of social leave granted in accordance with the Law of Ukraine "On Leave". At the request of the education learner, it may be granted for a period shorter than such social leave.
4.3.3.3 Granting of academic leave is executed by order of the Rector of the University, specifying the reason, grounds for granting, and duration, including reference to the duration of leave established by legislation (if necessary).
4.3.3.4 To obtain academic leave, education learners apply to the Rector of the University with an application in paper or electronic form, indicating the reason, term of academic leave, and legal grounds.
In accordance with Clause 4.3.3.2 of these Regulations, the application shall be accompanied by:
– medical documents establishing the need for academic leave for medical reasons. Academic leave for medical reasons for foreign learners may be granted based on a legalized (except for cases provided for by international treaties, the binding nature of which has been consented to in accordance with the law) medical certificate issued in a foreign state, submitted to the University together with a notarized translation into Ukrainian;
– documents certifying participation of the education learner in an academic mobility program implemented in accordance with legislation;
– a supporting document from the place of work of the education learner regarding a long-term business trip indicating its period;
– documents confirming the circumstances set out in the reasoned application for academic leave (if available);
– one of the following documents: sick leave certificate for pregnancy and childbirth; child's birth certificate;
– a medical report stating that the child requires home care (until reaching the age of six, sixteen, or eighteen in cases established by Clause 3 of Part 1 of Article 25 of the Law of Ukraine "On Leave"), or another document providing grounds for granting academic leave due to family circumstances.
4.3.3.5 Upon completion of the period of study interruption granted to the education learner in accordance with the procedure defined by these Regulations, the person may be reinstated to studies by admission to the educational process.
4.3.3.6 Admission to the educational process of education learners whose period of study interruption has ended is carried out by order of the Rector of the University based on an application submitted by the learner in written or electronic form no later than five days before the end of the academic leave period.
Education learners who fail to submit documents for processing admission to the educational process or extension of the academic leave period within the deadline specified in this clause shall be expelled from the University for breach of the terms of the education agreement.
4.3.3.7 Disputed issues regarding the granting or extension of academic leave, or admission of an education learner to the educational process, are considered by the University with the participation of student self-government bodies or the scientific society of students, postgraduates, doctoral candidates, and young scientists in accordance with the procedure established by the University, or through judicial proceedings.
4.3.4 Reinstatement to study of higher education learners
4.3.4.1 Persons dismissed prior to the completion of their studies under a specific educational program may be readmitted to study for self-funded places (funded by individuals or legal entities) on the basis of a personal application submitted to the University.
An application for readmission is considered by the University within five working days, after which the applicant must be informed in writing (including via electronic mail) about the terms, procedure, and conditions of readmission or the reason for refusal.
4.3.4.2 A higher education student dismissed from the University prior to the completion of studies under the relevant educational program has the right to be readmitted to study within the licensed capacity of the University, regardless of the reasons for dismissal, duration of the break in studies, mode of higher education, educational program, source of funding, form of ownership, and sphere of management of the University, as well as a positive assessment of the learning outcomes achieved by the person during previous study periods, the person's ability to successfully complete the relevant educational program, and usually during vacation periods.
4.3.4.3 Readmission to study is subject to meeting the entry requirements for the relevant educational program in accordance with the procedures established by legislation, but no later than the date of admission to the attestation of higher education students pursuant to Part 16 of Article 44 of the Law of Ukraine "On Higher Education". The procedure for establishing a person's ability to fulfill the requirements of the educational program upon readmission is set out in Appendix B to regulations.
A person may be refused readmission to study if a negative assessment of their ability to successfully complete the relevant educational program is established. The assessment is carried out in accordance with the procedure provided for in regulations.
4.3.4.4 Readmission to study under an educational program in a specialty required for access to regulated professions is permitted if the person studied in the same specialty prior to dismissal.
4.3.4.5 Readmission to study for the first year of study on the basis of complete general (profiled) secondary education is prohibited.
Readmission to study for the second year of study on the basis of complete general (profiled) secondary education for persons dismissed during their first year of study is possible provided that they have fully met the curriculum requirements for the first year of study of the relevant educational program before the start of classes.
4.3.4.6 Readmission to study may be carried out to educational programs of the same level of higher education for the same or lower year of study, or to educational programs of a lower level of higher education for the same or another mode of study.
4.3.4.7 Upon readmission to study under an educational program in another specialty at the same or another higher education institution, as well as upon readmission from a foreign higher education institution regardless of the specialty, compliance with the entry requirements for the relevant educational program established in the year the cohort of students joined the respective educational level, or in one of the subsequent years, but no later than the year of submission of the application for readmission, is mandatory.
4.3.4.8 The procedure for recognizing prior learning outcomes, ECTS credits, transferring educational components, completing an individual scientific research plan, and other conditions for readmission to study (hereinafter referred to as readmission conditions) are determined by regulations.
Mandatory readmission conditions include:
– preliminary completion, or completion within up to six months after readmission to study, of uncredited educational components of the curriculum for previous study periods (provided that the volume of uncredited educational components on the date of readmission does not exceed 20 ECTS credits);
– inclusion in the student's individual study plan of compulsory educational components specified by the University's educational program for previous study periods and/or the required volume of elective educational components (if any);
– passing the stages of student attestation provided for by legislation (if applicable).
4.3.4.9 Transfer of compulsory educational components (individual scientific research plan) or their constituent parts is carried out in accordance with the Regulations "On the Procedure for Transferring Academic Disciplines and Determining Academic Differences", provided that during previous study periods the person achieved the learning outcomes specified in the educational program or equivalent outcomes. In particular, upon the student's application, elective educational components from prior learning that cannot be transferred as compulsory components shall be credited as elective components.
4.3.4.10 Persons readmitted to study, upon fulfilling the entry requirements for the relevant educational program under state (regional) commission funding and the conditions for readmission, may be transferred to study in vacant state (regional) commission funded places in accordance with the procedure established by legislation and the University.
In the event of the University's reorganization, the readmission of persons who studied under state (regional) commission funding shall be carried out with the preservation of the funding source.
4.3.4.11 Persons who acquired higher education under state (regional) commission funding and were granted academic leave in accordance with the established procedure, as well as persons in respect of whom the fact of deprivation of personal freedom as a result of armed aggression against Ukraine has been established pursuant to the Law of Ukraine "On Social and Legal Protection of Persons in Respect of Whom the Fact of Deprivation of Personal Freedom as a Result of Armed Aggression Against Ukraine Has Been Established and Members of Their Families", shall be readmitted after their release to study at the University in educational programs within the same specialty to state (regional) commission funded places.
4.3.4.12 Combatants and persons with disabilities resulting from war shall, upon their application, be readmitted to study in educational programs within the same specialty to state (regional) commission funded places, regardless of the source of funding for their studies during previous periods (prior to dismissal), except in cases provided for by law.
4.3.4.13 The order on readmission to study for a higher education student is issued after concluding a study agreement between the University and the applicant and/or the physical (legal) entity ordering the paid educational service (in the case of readmission to study at the expense of such an entity) in accordance with Part 16 of Article 44 of the Law of Ukraine "On Higher Education".
4.3.4.14 Readmission is carried out based on the order of the Rector of the University upon agreement with self-governing bodies.
Within five working days from the date of issuance of the order on readmission of the student, administrators of the Unified State Electronic Database on Education (EDEBO) across the faculties of the University shall enter the relevant changes into EDEBO.
4.3.5 Transfer of Higher Education Students
4.3.5.1 Higher education students may be transferred on the basis of a personal application:
– from one educational program to another;
– from one mode of higher education to another;
– from one source of funding to another;
– from one higher education institution to another while maintaining a state-funded place.
Students studying at the expense of physical (legal) entities are transferred with the consent of the entity that assumed such financial obligations, with corresponding amendments made to the study agreement between the University and the physical (legal) entity ordering the paid educational service.
4.3.5.2 The transfer of higher education students (hereinafter referred to as transfer) is carried out to educational programs of the same level of higher education, for the same or lower year of study, taking into account the entry requirements for the relevant educational program and the learning outcomes achieved during previous study periods, their ability to successfully fulfill the educational program specified in the transfer application, and usually during vacation periods.
A person may be refused transfer if a negative assessment of their ability to successfully complete the relevant educational program is established. The assessment is carried out in accordance with the procedure provided for in regulations.
Transfer to a lower year of study is carried out for self-funded places (funded by individuals or legal entities).
4.3.5.3 Transfer within the University from one educational program to another, or from one mode of higher education to another, or from one source of funding to another is carried out by order of the Rector of the University.
4.3.5.4 Upon transfer, compliance with the entry requirements for the relevant educational program established in the year the person began studying at the respective educational level, or in one of the subsequent years, but no later than the year of submission of the application for transfer, is mandatory.
Compliance with the entry requirements for the relevant educational program may be fulfilled prior to transfer or no later than the date of admission to the attestation of higher education students. In case of failure to meet this requirement within the specified timeframe, the student shall be dismissed for violation of the terms of the study agreement between the University and the applicant and shall not be admitted to attestation.
4.3.5.5 The procedure for recognizing prior learning outcomes, ECTS credits, transferring educational components, individual scientific research plans, and other conditions for transferring students are determined by regulations.
Mandatory transfer conditions include:
– preliminary completion, or completion within up to six months after transfer, of uncredited educational components of the curriculum for previous study periods (provided that the volume of uncredited educational components on the date of admission to classes does not exceed 20 ECTS credits);
– inclusion in the student's individual study plan of compulsory educational components specified by the University's educational program for previous study periods and/or the required volume of elective educational components (if any);
– passing the stages of student attestation provided for by legislation (if applicable).
Upon the transfer of higher education students, the transfer of compulsory educational components or their constituent parts is carried out in accordance with the University's Regulations "On the Procedure for Transferring Academic Disciplines and Determining Academic Differences", provided that during previous study periods the person achieved the learning outcomes specified in the educational program or equivalent outcomes. In particular, upon the student's application, elective educational components from prior learning that cannot be transferred as compulsory components shall be credited as elective components.
4.3.5.6 The order on the transfer of a higher education student to another educational program and/or mode of education, and/or source of funding is issued after concluding a study agreement between the University and the applicant and/or the physical (legal) entity ordering the paid educational service (in the case of readmission to study at the expense of such an entity).
4.3.5.7 A student transferred to another educational program or mode of higher education, upon fulfilling the entry requirements for the relevant educational program for state (regional) commission funded places and the conditions of transfer, may be transferred on a competitive basis to a vacant state (regional) commission funded place in accordance with the procedure established by legislation and the University. The transfer of students from places funded by physical or legal entities to state (regional) commission funded places is carried out upon agreement with the student self-government body in accordance with the procedure established by legislation.
4.3.5.8 The transfer of higher education students from one higher education institution to another while maintaining a state-funded place is carried out in the absence of failure to fulfill the individual study plan established in accordance with the requirements of clause 4.3.2.2 of regulations, to an educational program of the same specialty (subject specialty, specialization), of the same level of higher education without changing the mode of education or the year of study. Students may be transferred while maintaining a state-funded place to another higher education institution where state-funded places provided by the same state customer are allocated, and such higher education institution carries out the training of students under state commission for an educational program of the same specialty (subject specialty, specialization) and year of study.
The transfer of students while maintaining a state-funded place is carried out in compliance with the maximum (total) volume of the state commission in the year of admission for the first year of study for the relevant cohort of higher education students within the respective level of higher education, specialty, or educational program providing professional qualification for regulated professions.
4.3.5.9 The transfer of students from one higher education institution to another while maintaining a state-funded place is carried out in February and July during vacation periods. Transfer of students from one higher education institution to another while maintaining a state-funded place is not permitted less than six months prior to the estimated graduation date, except in cases provided for by law.
A student wishing to transfer while maintaining a state-funded place to another higher education institution shall submit an application (in paper or electronic form) between January 01 and February 10 (inclusive) or between June 01 and July 10 (inclusive) addressed to the head of the current higher education institution regarding the transfer from one higher education institution to another while maintaining a state-funded place and requesting an academic transcript. Upon obtaining consent, the student submits a corresponding application to the head of the higher education institution to which they wish to transfer, attaching the academic transcript.
Within five working days, the application for transfer must be considered at the educational institution to which the student wishes to transfer, and the applicant must be informed of the conditions of transfer or the reason for refusal.
In the event of a positive decision regarding the transfer and after the student fulfills the conditions of transfer, the head of the higher education institution to which the student is transferring issues an order permitting the student to attend classes, and sends a request within seven working days to the higher education institution where the student previously studied to receive/transfer their personal file.
The head of the higher education institution at the student's current place of study, upon receiving a request from the higher education institution to which the student is transferring while maintaining a state-funded place to send the personal file, issues an order within seven working days on the dismissal of the higher education student due to transfer to another higher education institution while maintaining a state-funded place, and transfers or sends the personal file within ten working days after issuing the dismissal order.
The head of the higher education institution to which the student is transferring while maintaining a state-funded place, upon receiving the personal file and concluding a study agreement, issues an order on their transfer within seven working days.
Within five working days from the date of issuance of the order on the transfer of the student, administrators of the Unified State Electronic Database on Education of higher education institutions shall enter the relevant changes into EDEBO.
4.3.5.10 In the event of refusal of accreditation for an educational program that was not previously accredited, or upon expiration of the accreditation certificate (decision) for an educational program without obtaining a new accreditation decision, students funded by state (local) budgets have the right to transfer to another higher education institution where a similar educational program within the same specialty is accredited, to complete their studies funded by state (local) budgets in accordance with the Procedure for Transferring Higher Education Students Funded by State (Local) Budgets to Other Higher Education Institutions to Complete Their Studies Funded by State (Local) Budgets, approved by Resolution of the Cabinet of Ministers of Ukraine No. 927 dated November 11, 2015.
The responsibility for resolving all issues regarding such student transfers rests with the head of the higher education institution where the students are currently studying.
5. Student Study Time, Units of Account for Higher Education Student Study Time
5.1 The student workload is determined by the number of ECTS credits required to obtain the corresponding higher education degree under a specific educational program at a certain level of higher education, and includes classroom instruction, independent study, assessment activities, etc.
The units of account for a student's study time are the ECTS credit, academic hour, academic day, academic week, academic semester, academic year, and academic course.
5.1.1 ECTS Credit − a unit of measurement of the student workload required to achieve the defined (expected) learning outcomes. The volume of one ECTS credit is 30 hours.
5.1.2 Academic hour − is the minimum accounting unit of study time. The duration of an academic hour at the University is 45 minutes. Two academic hours constitute a pair of academic hours (hereinafter – pair). A pair at the University lasts 95 minutes, taking into account a five-minute break between half-pairs.
5.1.3 Academic day − is an integral part of the student's workload, which consists of classroom work, independent study, and practical training scheduled for one calendar day. The volume of classroom work usually does not exceed four pairs.
5.1.4 Academic week − is an integral part of the student's workload, which is planned and carried out during a calendar week in accordance with the schedule of the educational process.
5.1.5 Academic semester − is an integral part of the student's workload, which ends with semester assessment. The duration of a semester is determined by the number of academic weeks in the schedule of the educational process.
5.1.6 Academic year (course) − is a completed period of a student's study during the academic year. The duration of a student's enrollment in an academic course includes the time of academic semesters, final assessment (examination sessions, attestation), and holidays. The total duration of holidays during an academic course, except for the final year, is at least eight weeks. The beginning and end of a student's studies in a specific course are formalized by enrollment or transfer orders. A prerequisite for transferring a student to the next academic course is the completion of the workload provided for by the educational program and the individual study plan.
5.1.7 Academic year − is a calendar period that usually lasts 12 months (except for graduating courses), during which the student completes the corresponding part of the workload defined by the educational program and study plan. The full workload of one academic year for full-time, part-time, distance, and dual forms of study is 60 ECTS credits, of which:
– autumn semester – 28.5 ECTS credits for Bachelor's degree seekers;
– spring semester – 31.5 ECTS credits for Bachelor's degree seekers;
– autumn and spring semesters – 30 ECTS credits each for Master's degree seekers.
5.1.8 Class schedule – is a document of the University that ensures full execution of the study plan regarding classroom instruction for a specific academic group.
The class schedule specifies the title of the academic discipline, scientific degree and academic title, surname and initials of the lecturer, classroom, date, and time of conduct.
The terms and time for conducting other forms of organizing the educational process are regulated by schedules of examinations, work of examination boards, consultation schedules, etc.
The class schedule is prepared by the Department of Quality of Education, Analytics, and Methodological Support of the University in accordance with the schedule of the educational process for each specialty (specialization) and academic group. Class schedules are approved by the Vice-Rector for Academic Affairs.
Class schedules are approved and brought to the attention of students and lecturers no later than one week before the start of the corresponding academic semester.
Examination schedules are approved and brought to the attention of students and lecturers no later than two weeks before their start.
Changes to the class schedule may be made in exceptional cases with the permission of the Vice-Rector for Academic Affairs.
Control over the execution of the class schedule during the academic semester is exercised by the management of the University, faculties, departments, Department of Quality of Education, Analytics, and Methodological Support, and the Academic Department of the University.
An electronic version of the class schedule must mandatory be published on the University website.
The schedule of ongoing consultations in academic disciplines is drawn up by the department, agreed upon with the Department of Quality of Education, Analytics, and Methodological Support of the University, and subsequently approved by the Head of the Department.
The consultation schedule and the schedule for clearing academic arrears during the final assessment weeks are prepared by the Department of Quality of Education, Analytics, and Methodological Support of the University.
Schedules of classes, examinations, work of examination boards, consultation schedules, and other relevant documents are stored in accordance with the established procedure.
5.1.9 Attendance at classes − lectures, seminars, practical, laboratory, and other classroom sessions – is mandatory for students.
It is prohibited to divert students from participating in classes and assessment events planned and approved in the relevant schedules, except in cases provided for by applicable law.
5.2 Rights of students regarding the organization of the educational process
Students have the right to:
– choice of the form of education;
– safe and healthy learning, working, and living conditions;
– employment during non-academic hours;
– free use of libraries, information resources, educational, scientific, and sports facilities of the University;
– free provision of educational information in accessible formats using technologies that account for health-related functional limitations (for persons with special educational needs);
– provision of a dormitory and 24/7 access to it for the period of study in accordance with the procedure established by legislation;
– participation in scientific research, experimental design work, conferences, symposia, exhibitions, competitions, and submitting their works for publication;
– participation in educational, scientific, research, sports, artistic, and public activities held in Ukraine and abroad, in accordance with the procedure established by legislation;
– participation in discussing and resolving issues regarding the improvement of the educational process, scientific research work, granting of scholarships, organization of leisure, living conditions, and health improvement;
– submitting proposals regarding the terms and amount of tuition fees;
– participation in the activities of public self-government bodies of the University, the Academic Council of the University, and student self-government bodies;
– selection of elective courses within the limits provided for by the relevant educational program and study plan, amounting to no less than 25 percent of the total number of ECTS credits allocated for the given level of higher education. At the same time, students of a certain level of higher education have the right to choose courses offered for other levels of higher education upon agreement with the dean of the relevant faculty or head of the department;
– simultaneous study under several educational programs, as well as at several higher education institutions, provided that only one higher education degree per degree level is obtained at the expense of the state (local) budget;
– academic mobility, including international mobility;
– academic leave or a break in studies with the retention of certain rights of a higher education student, as well as readmission to study in accordance with the procedure established by the central executive body in the field of education and science;
– participation in the formation of an individual study plan;
– protection from any forms of exploitation, physical, and psychological violence;
– free practical training at enterprises, institutions, organizations, as well as remuneration for work performed during operational duties in accordance with legislation;
– vacation leave lasting no less than eight calendar weeks per academic year;
– appealing actions of governing bodies of the higher education institution and their officials, pedagogical, and scientific-pedagogical staff;
Students also have other rights as defined by Article 62 of the Law of Ukraine "On Higher Education" and other regulatory documents.
5.3 Responsibilities of Students
Persons studying at the University are obliged to:
– comply with the requirements of legislation, the Statute, and the Internal Regulations of the University;
– comply with occupational safety, health, safety engineering, industrial sanitation, and fire safety requirements provided for by the relevant rules and instructions;
– fulfill the requirements of the educational (educational-professional, educational-scientific) program and individual study plan while adhering to the principles of academic integrity, and achieve the learning outcomes defined for the respective level of higher education.
5.4 Adherence to Academic Integrity by Students
Adherence to academic integrity by students entails:
– independent completion of learning tasks, as well as tasks for current and final assessment of learning outcomes (for persons with special educational needs, this requirement is applied taking into account their individual needs and capabilities);
– citing sources of information when using ideas, developments, statements, or data;
– complying with the legislation on copyright and related rights;
– providing reliable information about the results of one's own educational (scientific, creative) activity, research methodologies used, and sources of information.
All other definitions, requirements, procedures, and consequences arising from violations of academic integrity are detailed in the "Code of Academic Integrity and Enforcement of Compliance of the National Aerospace University «Kharkiv Aviation Institute»".
5.5 Types of Responsibility of Students for Failure to Fulfill Duties and Obligations
For non-fulfillment or improper fulfillment of obligations, the following types of liability are provided for:
– admonition;
– warning;
– reprimand;
– cancellation of assessment results;
– deprivation of academic scholarship;
– deprivation of tuition fee discounts granted by the University;
– deprivation of the right to reside in the dormitory;
– dismissal from the University (for failure to fulfill the individual study plan, violation of the terms of the contract/agreement, breach of academic integrity, and in other cases provided for by legislation);
– other types of liability approved by the Academic Council of the University upon agreement with the student self-government bodies.
The procedure for bringing students to account is determined by the laws of Ukraine, resolutions and orders of the Cabinet of Ministers of Ukraine, regulatory acts of the Ministry of Education and Science of Ukraine, the Statute of the University, and other regulatory legal acts of the University, as well as the study agreement/contract.
5.6 Incentives for Academic Achievements
For a conscientious attitude towards studies, active participation in research work and public life of the University, students may be morally and materially incentivized through:
– granting scholarships established by the President of Ukraine, the Verkhovna Rada of Ukraine, the Cabinet of Ministers of Ukraine (including named scholarships), as well as scholarships for special academic success;
– acknowledgement of commendation;
– awarding a monetary bonus;
– other types of incentives according to the decisions of the Academic Council of the University.
The basis for applying incentives to a student is significant personal achievements and/or a high ranking in the academic rating. The procedure for granting scholarships is governed by the Rules for Awarding Academic Scholarships at the University and regulations on the respective scholarships.
The procedure for nominating candidates for incentives is regulated by special acts of the University.
5.7 Employment of Higher Education Graduates
Graduates of higher education institutions are free to choose their place of employment, except in cases provided for by law.
The University is not obliged to provide employment for graduates, but assists in exercising the right of students and graduates to work and providing graduates with their first job in accordance with the Regulations "On the Department for Assisting the Employment of Students and Graduates".
Monitoring of graduate employment is carried out by the central executive body in the field of education and science.
6. Scientific-Pedagogical/Pedagogical Staff
6.1 The working time of scientific-pedagogical/pedagogical staff is 36 hours per week and 1512 hours per year.
The working time of scientific-pedagogical/pedagogical staff consists of time spent performing teaching, educational-methodological, research, organizational-methodological, educational work, and other official duties.
The recommended list of types of teaching, educational-methodological, research, organizational-methodological, and educational work and the corresponding time norms for scientific-pedagogical/pedagogical staff are set forth in the Regulations "Time Norms for Planning and Accounting for the Work of Scientific-Pedagogical/Pedagogical Staff".
The types and volumes of work for the academic year for scientific-pedagogical/pedagogical staff according to their positions are established by the Head of the Department.
Involving scientific-pedagogical, scientific, and pedagogical staff in work not provided for by the employment contract (contract) may be carried out only with their consent or in cases provided for by legislation.
6.2 A scientific-pedagogical staff member is obliged to perform research work in an amount of at least 30 percent of the total working time per year and cannot have a teaching workload exceeding 30 percent of the total working time per year;
6.3 A pedagogical staff member cannot have a teaching workload exceeding 60 percent of the total working time per year.
6.4 It is recommended to assign an instructor no more than four academic disciplines per year, and the number of lecture hours should not exceed 300 hours.
The minimum teaching load of an instructor is established by the department.
6.5 The individual work plan of a scientific-pedagogical/pedagogical staff member is the primary document of the instructor, which defines their work through the planning and accounting of personal work for the academic year, based on the requirements for completing the educational program, study plan, job duties of the instructor, and the department work plan.
Individual work plans are approved by:
– for scientific-pedagogical/pedagogical staff – the Head of the Department;
– for the Head of the Department within a faculty – the Dean of the Faculty;
– for the Dean of a faculty – the Vice-Rector for Academic Affairs of the University.
The form of the individual work plan for a scientific-pedagogical/pedagogical staff member is approved by an order of the University.
The instructor's individual work plan is considered at a department meeting and approved by the Head of the Department.
Each instructor reports on the execution of the individual plan at a department meeting:
– for the autumn academic semester – by February 1,
– for the spring academic semester and the academic year – by June 30.
The Head of the Department makes a conclusion regarding the execution of the individual plan. The results of the execution of instructors' individual plans are documented in the minutes of the department meeting.
A scientific-pedagogical/pedagogical staff member who, without good reason, failed to report on the execution of the individual plan or regarding whose report the department concluded non-execution of the individual plan without good reason, is considered to be negligently performing their job duties and may be subject to disciplinary liability in accordance with applicable legislation.
The volume of teaching work assigned to a specific instructor, in academic hours, determines the instructor's teaching load.
In cases of operational necessity, an instructor may be involved in conducting classes beyond the mandatory teaching load established by the individual work plan within their working hours.
The instructor's working time schedule is determined by the class schedule, examination sessions, work of examination boards, consultation schedules, and other types of work provided for by the instructor's individual work plan.
The instructor is obliged to adhere to the established working time schedule.
It is prohibited to divert instructors from conducting classes and assessment events provided for by relevant schedules.
6.6 Rights of Scientific-Pedagogical and Pedagogical Staff
6.6.1 Scientific-pedagogical and pedagogical staff of the University have the right to:
– academic freedom, implemented in the interests of the individual, society, and humanity as a whole;
– academic mobility for carrying out professional activity;
– protection of professional honor and dignity;
– participation in University governance, including electing and being elected as a delegate to the General Assembly of the Labour Collective;
– choosing teaching methods and tools that ensure high quality of the educational process;
– provision of appropriate working conditions, professional development, organization of rest and living conditions established by legislation, the University Statute, the Collective Agreement between the administration and the labor collective, and individual employment contract;
– free use of library and information resources, services of educational, scientific, sports, and cultural-educational units of the higher education institution;
– protection of intellectual property rights;
– professional development and internships at least once every five years.
Scientific-pedagogical and pedagogical staff of the University also enjoy other rights provided for by legislation and the University Statute.
6.6.2 Scientific-pedagogical/pedagogical staff of the University enjoy all rights provided by legislation for scientific workers of scientific institutions.
6.7 Duties of Scientific-Pedagogical and Pedagogical Staff
6.7.1 Scientific-pedagogical, scientific, and pedagogical staff of the University are obliged to:
– ensure teaching at a high scientific-theoretical and methodological level for academic disciplines of relevant educational programs in their specialties, and carry out scientific activity (for scientific-pedagogical staff);
– enhance their professional level, pedagogical skills, and scientific qualifications (for scientific-pedagogical staff);
– adhere to the norms of pedagogical ethics and morality, respect the dignity of higher education students, instill in them a love for Ukraine, and educate them in the spirit of Ukrainian patriotism and respect for the Constitution of Ukraine and the state symbols of Ukraine;
– adhere to academic integrity in the educational process and scientific (creative) activity and ensure its adherence by higher education students;
– foster independence, initiative, and creative abilities in higher education students;
– comply with the internal labor regulations, adhere to the requirements and regulatory documents of the University, the University Statute, laws, and other regulatory legal acts.
6.7.2 Curators (Mentors) of Academic Groups
The main tasks of curators of academic groups of students are providing them with assistance in studies, research work, public activities, promoting the development of student self-government, educating students in patriotism, developing their creative abilities, and forming organizational skills, etc.
Curators are appointed by the order of the Dean of the relevant faculty at the beginning of the academic year.
Scientific-pedagogical/pedagogical staff teaching in these groups are predominantly appointed as curators of academic groups.
An entry on the performance of curator functions is entered into the individual work plan of the scientific-pedagogical/pedagogical staff member.
The rights, duties, appointment procedures, and reporting rules of the academic student group curator are described in detail in the Regulations "On the Academic Group Curator".
7. Educational Process Management
7.1 The Rector and heads of structural units (deans, heads of departments) are responsible for the quality of the educational process at the University.
7.2 Within the powers granted, the Rector of the University:
– resolves issues related to the educational activities of the University and is responsible for their implementation;
– issues orders and directives on all matters concerning the organization of the educational process, which are binding on all heads of structural units and employees of the University;
– forms the contingent of persons studying at the University;
– enrolls, dismisses, transfers, and reinstates persons studying at the University;
– exercises general control over the execution of study plans and educational programs;
– exercises control over the quality of work of scientific-pedagogical/pedagogical staff, the organization of the educational process and cultural events, the state of physical education and health of students, and organizes consumer services for participants in the educational process and other employees of the University;
– performs other duties in accordance with the University Statute, job description, and applicable legislation of Ukraine.
7.3 The Academic Council of the University is a collegial governing body whose main tasks and functions are defined in the Regulations "On the Academic Council" of the University.
The functions of the Academic Council of the University regarding educational process management are:
– determining the strategy and prospective directions for the development of educational, scientific, innovative, and international activities of the University;
– developing and submitting to the highest collegial body of public self-government the draft Statute of the University, as well as decisions on making amendments and additions to it;
– approving the financial plan and annual financial report of the University;
– defining the system and approving the procedures for internal quality assurance of higher education;
– making decisions on placing own receipts in territorial bodies of the central executive body in the field of treasury service of budget funds or in banking institutions;
– making decisions on the establishment, reorganization, and liquidation of structural units of the University upon submission by the Rector of the University;
– electing, through a competitive process by secret ballot, candidates for the positions of heads of departments and professors of the University;
– approving educational programs and study plans for each level of higher education in the relevant specialties;
– making decisions on issues related to the organization of the educational process and determining the duration of study at the respective levels;
– approving the template and procedure for manufacturing the institution's own higher education document, as well as regulations on the procedure and grounds for its issuance to graduates;
– adopting key areas of scientific research and innovation activity;
– evaluating the scientific-pedagogical activity of structural units;
– conferring the academic titles of Professor, Associate Professor, and Senior Researcher, and submitting relevant decisions for approval to the Attestation Board of the central executive body in the field of education and science;
– making final decisions on the recognition of foreign higher education documents, academic degrees, and academic titles during the hiring of pedagogical, scientific, scientific-pedagogical, and other staff, as well as during applicant enrollment;
– submitting proposals to recall the Rector of the University on grounds provided for by legislation, the University Statute, or the contract, to be considered by the highest collegial body of public self-government of the University;
– considering and resolving other matters concerning University activities within its authority as defined by the University Statute and relevant regulations.
8. University System of Quality Assurance for Educational Activities and Higher Education
8.1 The University system of quality assurance for educational activities and higher education (internal quality assurance system) has been created in accordance with the requirements of the Law of Ukraine "On Higher Education", regulatory documents, and recommendations developed by the National Agency for Higher Education Quality Assurance, and is regulated by the Regulations "On the System of Quality Assurance for Educational Activities and Higher Education" of the University.
8.2 To ensure compliance with the requirements of the Law of Ukraine "On Higher Education" regarding the main components of the internal quality assurance system for providing educational services, the University has implemented:
– defining the principles and procedures for quality assurance in providing educational services through the development, updating, publication, and execution of relevant regulations available on the University website at: https://khai.edu/normativni-dokumenti;
– continuous monitoring of educational programs, consultations with employers in relevant fields, monitoring of graduate employment, development of professional standards (in certain specialties), and conducting appropriate analysis, the results of which form the basis for periodic review and updating of educational programs and their components;
– annual evaluation of higher education students, scientific-pedagogical, and pedagogical staff of the University, alongside regular publication of such evaluation results on the official University website, information boards, and in any other manner (evaluation of scientific-pedagogical and pedagogical staff is conducted according to the Regulations "On the Rating Evaluation of the Performance of Scientific-Pedagogical Staff, Departments, and Faculties" and the Regulations "On the Attestation of Pedagogical Staff");
– a system for ensuring the professional development of pedagogical, scientific, and scientific-pedagogical staff;
– continuous monitoring of the availability of necessary resources for organizing the educational process, including independent study of students for each educational program, as well as their continuous updating;
– proprietary information systems for effective management of the educational process (EPOS, Pilot, Mentor, etc.);
– ensuring the publicity of information about educational programs, higher education degrees, and qualifications through publishing information on the University website and other information resources;
– an effective system for preventing academic plagiarism and detecting it in the scientific works of University staff and higher education students (relevant regulations have been developed, specialized software for checking academic works for text borrowings has been implemented, and an internal database of academic texts is being created);
– other procedures and measures.
8.3 The Director of the Center for Education Quality, Licensing, and Accreditation is responsible for implementing and complying with the requirements of the internal quality assurance system for educational activities and higher education at the University.
8.4 The internal quality assurance system, upon submission by the University, is evaluated by the National Agency for Higher Education Quality Assurance or independent quality assessment and assurance agencies accredited by it regarding its compliance with the requirements for the quality assurance system of higher education approved by the National Agency for Higher Education Quality Assurance.
9. Final Provisions
9.1 The Regulations are approved by the Academic Council of the University and put into effect by an order of the Rector of the University.
9.2 Control over the execution of the Regulations is exercised by University officials within their powers established in job descriptions.
9.3 Amendments and additions to the Regulations are considered and approved by the Academic Council of the University and put into effect by an order of the Rector of the University.
Appendix A
Documents Regarding the Organization of the Educational Process
A.1 Codes:
– Code of Ethics;
– Code of Academic Integrity and Enforcement of Compliance.
A.2 Strategies and Policies:
– Sustainable Development Strategy of the National Aerospace University «Kharkiv Aviation Institute»;
– Human Capital and Talent Development Strategy of the National Aerospace University «Kharkiv Aviation Institute»;
– Artificial Intelligence Usage Policy;
– Gender Equality Policy;
– Open Science Policy.
A.3 Rules:
– Internal Labor Regulations;
– Admission Rules.
A.4 Procedures:
– Procedure for Determining a Person's Ability to Fulfill Educational Program Requirements After Reinstatement;
– Procedure for Support (Assistance) of Persons with Disabilities and Other Mobility-Impaired Groups of the Population During Study and Visits to the National Aerospace University «Kharkiv Aviation Institute».
A.5 Regulations:
– Standard Regulations "On the Department of the National Aerospace University «Kharkiv Aviation Institute»";
– Standard Regulations "On the Faculty of the National Aerospace University «Kharkiv Aviation Institute»";
– Standard Regulations "On the Dean's Office of the National Aerospace University «Kharkiv Aviation Institute»";
– Regulations "On the Organization of the Educational Process";
– Regulations "On the Academic Group Curator";
– Regulations "On the Establishment and Organization of Work of the Examination (Attestation) Board";
– Regulations "On the Procedure for Ordering, Manufacturing, Issuing, and Accounting for Higher Education Documents and Supplements to Higher Education Documents";
– Regulations "On the Rating Evaluation of Student Achievements in Educational Components";
– Regulations "On Ensuring Students' Right to Elect Elective Disciplines and the Procedure for Forming a Student's Individual Study Plan";
– Regulations "On the Procedure and Conditions for Selecting Elective Disciplines by Students of the Third Educational-Scientific Level of Higher Education (Doctor of Philosophy)";
– Regulations "On the Rating Evaluation of the Performance of Scientific-Pedagogical Staff, Departments, and Faculties";
– Regulations "On the Attestation of Pedagogical Staff";
– Regulations "On Professional Development and Internships of Scientific-Pedagogical and Pedagogical Staff, as well as Industry Specialists";
– Regulations "On the Procedure for Hiring, Consideration of Candidates, and Assessment of Competencies of Pedagogical Staff";
– Regulations "On the Procedure for Implementing the Right to Academic Mobility by Participants in the Educational Process";
– Regulations "On the Procedure for Conducting Competitive Selection for Vacant Positions, Appointment and Dismissal from Positions, and Extension of Employment Terms for Scientific-Pedagogical Staff";
– Regulations "On the Rules for Awarding and Paying Scholarships to Higher Education Students";
– Regulations "On the Procedure for Credit Transfer of Academic Disciplines and Determination of Academic Differences";
– Regulations "On Academic Integrity";
– Regulations "On the Prevention and Counteraction of Discrimination, and Conflict Resolution";
– Regulations "On Dual Higher Education";
– Regulations "On Distance Education Courses";
– Regulations "On the Syllabus of an Academic Discipline";
– Regulations "On the Quality Assurance System for Educational Activities and Higher Education";
– Regulations "On the Development and Modernization of Educational Programs";
– Regulations "On the Guarantor and Support Group of an Educational Program";
– Regulations "On Time Norms for Planning and Accounting the Work of Scientific-Pedagogical/Pedagogical Staff";
– Regulations "On Student Self-Government";
– Regulations "On the Student Rights Commissioner (Student Ombudsman)";
– Regulations "On the Academic Integrity Commission";
– Regulations "On the Center for Education Quality, Licensing, and Accreditation";
– Regulations "On the Department of Quality of Education, Analytics, and Educational-Methodological Support";
– Regulations "On the Academic Department";
– Regulations "On the Department of Educational and Extra-Curricular Work";
– Regulations "On the Psychological Service for Educational and Extra-Curricular Work";
– Regulations "On the Department of Postgraduate Education";
– Regulations "On the Preparatory Department";
– Regulations "On the Department of Doctoral and Postgraduate Studies";
– Regulations "On the Department of Distance Educational Technologies";
– Regulations "On the Scientific and Technical Library";
– Regulations "On the Department for Student and Graduate Employment Assistance";
– Regulations "On the Scientific Society of Students, Postgraduate Students, Doctoral Students, and Young Scientists".
A.6 Job Descriptions of University Employees
Appendix B
Procedure for Determining a Person's Ability to Fulfill Educational Program Requirements After Reinstatement
B.1 General Provisions
B.1.1 This Procedure determines the mechanism for establishing a person's ability to fulfill educational program requirements after reinstatement at the National Aerospace University «Kharkiv Aviation Institute».
B.1.2 This Procedure applies to individuals who are reinstated for study after:
– an interruption in studies;
– transfer from one specialty to another within the University;
– transfer from other higher education institutions.
B.2 Stages of Establishing Ability
B.2.1 Appointment of the Commission. The Expert Commission, which was established to determine academic differences in accordance with paragraph 2.3.2 of the Regulations "On the Procedure for Credit Transfer of Academic Disciplines and Determination of Academic Differences", determines the person's ability to fulfill the educational program requirements. If necessary, the head of the commission has the right to involve any specialists from other specialties in the work.
B.2.2 Educational Trajectory Analysis. The Expert Commission conducts an analysis of the person's academic achievements:
– results of previously completed disciplines;
– academic differences formed during the break in studies in accordance with the protocol drawn up by the Expert Commission;
– relevance of knowledge and skills according to the current educational program.
B.2.3 Ability Assessment. The Expert Commission evaluates the person's ability to fulfill the educational program requirements in one of the following ways:
– interviews on knowledge of core competencies;
– taking tests, exams, professional evaluations, and, if necessary, taking a foreign/Ukrainian language exam;
– testing or performing practical tasks in disciplines with academic differences;
– analysis of submitted documents (certificates, additional educational programs, etc.).
The format and evaluation criteria are specified in the programs for determining a person's ability to fulfill educational program requirements after reinstatement across University specialties, which are developed by relevant departments and approved by sectoral scientific and methodological commissions.
B.2.4 Decision-Making. Based on the evaluation results, the Commission adopts one of the following decisions:
– recognize the person as capable of fulfilling the educational program requirements without additional conditions;
– recognize the person as capable of fulfilling the educational program requirements on the condition of taking additional/repeat courses, which are entered into the student's individual study plan;
– recognize the person as incapable of fulfilling the educational program requirements.
After adopting the relevant decision, the Commission draws up and approves, based on the evaluation results, a protocol on establishing the person's ability to fulfill educational program requirements after reinstatement.
B.3 Control and Appeal of Decisions
B.3.1 Control over the execution of this Procedure is exercised by the Department of Education Quality, Licensing, and Accreditation of the University.
B.3.2 A person who disagrees with the decision of the Commission has the right to submit an appeal addressed to the Rector of the University. The appeal is considered within five working days from the date of its submission.