Regulations on the Commission for Recognition of Learning Outcomes
Achieved in the Temporarily Occupied Territory of Ukraine
at the National Aerospace University
"Kharkiv Aviation Institute"
Approved:
By the Academic Council
of the National Aerospace University
"Kharkiv Aviation Institute"
Minutes No. 1 dated August 19, 2026
Enacted by Order No. 316 dated August 19, 2026
QMS KHAI-IR-R/001:2026
Date of introduction August 19, 2026
Revision No. 1
1. General Provisions
1.1. These Regulations determine the legal and organizational principles for the establishment and operation of the Commission for Recognition of Learning Outcomes Achieved in the Temporarily Occupied Territory of Ukraine (hereinafter – the Commission) at the National Aerospace University "Kharkiv Aviation Institute" (hereinafter – the University), its composition, powers, procedure for organizing work, and documentary support for its activities.
1.2. The Commission is a collegial working body of the University established in accordance with the Procedure for Recognition of Learning Outcomes Achieved in the Temporarily Occupied Territory of Ukraine at the Levels of Vocational (Vocational-Technical), Professional Pre-Higher, and Higher Education, approved by Resolution of the Cabinet of Ministers of Ukraine No. 871 dated July 15, 2025 (hereinafter – the Procedure), as well as Orders of the Ministry of Education and Science of Ukraine No. 1390 dated October 23, 2025 "On Approval of Document Forms for Recognition of Learning Outcomes at the Levels of Higher Education Achieved in the Temporarily Occupied Territory of Ukraine" and No. 1559 dated November 27, 2025 "On Approval of the List of Authorized Higher Education Institutions Authorized to Conduct in 2026 the Procedure for Recognition of Learning Outcomes Achieved in the Temporarily Occupied Territory of Ukraine", with the purpose of organizing and conducting the procedure for recognition of learning outcomes within the scope of the University's authority.
1.3. The Commission conducts the procedure for recognition of learning outcomes in accordance with the requirements of a specific educational (educational-professional) higher education program of the University.
1.4. In its activities, the Commission is guided by the Constitution of Ukraine, Laws of Ukraine "On Education", "On Higher Education", other regulatory legal acts of Ukraine, the Procedure, the University Statute, and these Regulations.
1.5. The Commission carries out its activities on the principles of legality, objectivity, impartiality, equality of applicants' rights, compliance with legislation requirements regarding personal data protection, confidentiality of information, and academic integrity.
1.6. The Commission exercises its powers within the competence defined by the legislation of Ukraine, the Procedure, and these Regulations.
1.7. Terms used in these Regulations shall have the meanings defined by the legislation of Ukraine and the Procedure.
2. Establishment and Composition of the Commission
2.1. The Commission is established by order of the University Rector for the relevant educational (educational-professional) higher education program in accordance with the requirements of the Procedure.
2.2. The personal composition of the Commission is approved by order of the University Rector.
2.3. The Commission consists of the Head of the Commission, the Secretary, and members of the Commission. The Commission shall include at least three scientific-pedagogical and/or pedagogical staff members of the University who meet the requirements of the Procedure.
2.4. The Rector or Vice-Rector of the University is appointed as the Head of the Commission in accordance with the requirements of the Procedure.
2.5. The Commission includes University employees who have experience in evaluating identical or similar learning outcomes.
2.6. Representatives of employers, enterprises, institutions, and organizations, employees of other educational institutions, as well as experts in the relevant field may be involved in the work of the Commission in cases and according to the procedure specified by the Procedure.
2.7. The numerical and personal composition of the Commission is determined taking into account the requirements of the Procedure and ensures the possibility of conducting the learning outcomes recognition procedure objectively and impartially.
2.8. If necessary to make changes to the personal composition of the Commission, the University Rector issues a corresponding order.
2.9. The powers of a Commission member are terminated on the basis of an order of the University Rector, in particular in case of termination of employment relations with the University or occurrence of other circumstances that make their participation in the work of the Commission impossible.
3. Powers of the Commission
3.1. Within the powers defined by the legislation of Ukraine, the Procedure, and these Regulations, the Commission ensures the organization and conduct of the procedure for recognition of learning outcomes achieved in the temporarily occupied territory of Ukraine.
3.2. The powers of the Commission include:
- reviewing applications and documents submitted by applicants in accordance with the Procedure;
- verifying the completeness of submitted documents and their compliance with the requirements of the Procedure;
- organizing and conducting the procedure for recognition of learning outcomes in cases and according to the procedure specified by the Procedure;
- determining the necessity of conducting an assessment of learning outcomes in cases provided for by the Procedure;
- making decisions based on the results of document review and the procedure for recognition of learning outcomes in accordance with the Procedure;
- executing assessment results and activities of the Commission using the forms set out in Appendices 1-4 to these Regulations, corresponding to the forms approved by the Ministry of Education and Science of Ukraine, and in accordance with the requirements of the Procedure;
- transferring materials and adopted decisions to the University Admissions Committee or another structural unit designated by legislation or order of the Rector for further processing of the procedure results.
3.3. For the purpose of exercising its powers, the Commission has the right to:
- receive information and documents necessary for reviewing materials from structural units of the University;
- involve employees of structural units of the University, as well as other specialists in cases provided for by the Procedure, in reviewing materials;
- receive consultations and clarifications on issues necessary for the recognition procedure from structural units of the University;
- apply, in accordance with the procedure established by legislation, to state bodies and local self-government bodies to obtain information and documents necessary for conducting the recognition procedure, if obtaining such information is provided for by the legislation of Ukraine and falls within the authority of the respective body;
- submit proposals to the University Rector regarding the improvement of the Commission's activities organization;
- exercise other powers provided for by the legislation of Ukraine, the Procedure, and these Regulations.
3.4. The Commission is obliged to:
- act strictly within the powers defined by the legislation of Ukraine, the Procedure, and these Regulations;
- ensure objective, impartial, and timely review of applicants' documents;
- ensure equality of applicants' rights during the procedure for recognition of learning outcomes;
- ensure compliance with the requirements of the legislation of Ukraine regarding personal data protection and restricted access information;
- ensure proper documentation of its activities' results;
- ensure the preservation of Commission documents in accordance with the requirements of the legislation of Ukraine, office work rules, and the University's file nomenclature;
- fulfill other obligations provided for by the legislation of Ukraine, the Procedure, and these Regulations.
4. Procedure for Conducting the Recognition Procedure of Learning Outcomes
4.1. The procedure for recognition of learning outcomes achieved in the temporarily occupied territory of Ukraine (hereinafter – the recognition procedure) is conducted by the Commission in accordance with the legislation of Ukraine, the Procedure, and these Regulations.
4.2. The recognition procedure is carried out upon the application of a person seeking recognition of learning outcomes achieved in the temporarily occupied territory of Ukraine (hereinafter – the applicant).
4.3. The recognition procedure of learning outcomes commences upon an application submitted by the applicant to the University Admissions Committee in paper or electronic form. Together with the application, an educational declaration prepared in accordance with the form in Appendix 1 to these Regulations, as well as documents and information specified by the Procedure, shall be submitted.
4.4. Documents submitted by the applicant are accepted and registered in accordance with the established procedure at the University. Within 10 working days from the registration date of the application, the Commission reviews the application, educational declaration, documents, materials, and information submitted by the applicant in accordance with paragraph 11 of the Procedure. The Secretary of the Commission ensures the preparation of materials for review by the Commission.
4.5. In cases specified in paragraph 11 of the Procedure, the documents submitted by the applicant are returned without review within 5 working days from the registration date of the application, about which the applicant is notified indicating the grounds for such a decision.
4.6. The educational declaration submitted by the applicant is the main document containing information on the learning outcomes achieved by the applicant in the temporarily occupied territory of Ukraine and is used by the Commission during the recognition procedure.
4.7. The Commission conducts a preliminary review of the submitted documents and determines the possibility of conducting the recognition procedure in accordance with the requirements of the Procedure.
4.8. During the preliminary review, the Commission verifies:
- compliance of the submitted documents with the requirements of the Procedure;
- completeness of the information specified in the educational declaration;
- compliance of the declared learning outcomes with the relevant educational (educational-professional) program of the University;
- possibility of conducting the recognition procedure taking into account the requirements of the legislation of Ukraine and the Procedure;
- other circumstances whose verification is directly provided for by the Procedure or the legislation of Ukraine.
4.9. Based on the results of the preliminary review of documents, the Commission decides to continue the recognition procedure or on the impossibility of conducting it in cases provided for by the legislation of Ukraine and the Procedure.
4.10. If a decision is made to continue the recognition procedure, the Commission conducts an introductory interview with the applicant no later than 5 working days from the date the applicant receives the invitation in accordance with paragraph 13 of the Procedure. Such an interview may be conducted within other timeframes upon a corresponding request from the applicant.
4.11. The introductory interview is conducted to clarify and verify the information specified by the applicant in the educational declaration, determine the content and volume of the declared learning outcomes, as well as assess the possibility of their further evaluation within the limits defined by the Procedure.
4.12. Based on the results of the introductory interview, the Commission draws up a protocol in accordance with the form set out in Appendix 2 to these Regulations.
4.13. No later than 15 working days from the date of the introductory interview, the University shall notify the applicant in writing of the decision adopted in accordance with paragraph 13 of the Procedure regarding admission to the assessment of learning outcomes—specifying the schedule, location, format, and scope of the assessment—or regarding the refusal to conduct the assessment. The notification shall also specify for the applicant the scope of additional study of the Ukrainian language, History of Ukraine, Foundations of State and Law, and information on the possibility of participating in adaptation sessions for psychological assistance. The applicant's admission to the assessment procedure is formalized by an order of the University Rector.
4.14. If a decision is made to conduct an assessment, the Commission determines the learning outcomes to be evaluated in accordance with the educational (educational-professional) program under which the recognition procedure is carried out.
4.15. Assessment of learning outcomes is conducted by Commission members who possess relevant professional competence and experience in evaluating identical or similar learning outcomes.
4.16. Assessment of learning outcomes is conducted in the forms and according to the procedures defined by the Procedure, the relevant educational (educational-professional) program, and the decision of the Commission. The schedule of assessment activities is agreed upon by the University with the applicant within the timeframes of the recognition procedure in accordance with paragraph 14 of the Procedure. Within a single control event, recognition of an academic workload of up to 20 ECTS credits is allowed. The interval between control events must be at least 3 calendar days. At least three members of the Commission shall participate in conducting control events in accordance with paragraph 15 of the Procedure. An interview for the recognition of learning outcomes that are not provided for by the higher education standard and are not mandatory educational components of the relevant educational program is conducted with the participation of at least two members of the Commission in accordance with paragraph 16 of the Procedure. A positive evaluation of such an interview serves as the basis for crediting the discipline(s) to the applicant with a grade of "passed" and credits in the volume of actually acquired learning outcomes, but not exceeding the volume of the elective part of the curriculum of the relevant educational program for the corresponding period of study.
4.17. Based on the evaluation results, the Commission establishes the compliance of the declared learning outcomes with the learning outcomes provided for by the relevant educational (educational-professional) program of the University.
4.18. Evaluation results are recorded in a protocol using the form set out in Appendix 3 to these Regulations.
4.19. Based on the results of the recognition procedure, the Commission adopts a decision on the recognition or non-recognition of relevant learning outcomes, in cases and within the limits provided for by the Procedure. Learning outcomes at the higher education level may be recognized in an amount not exceeding 75 percent of the total volume of the relevant educational program. The volume of recognized learning outcomes cannot exceed 60 European Credit Transfer and Accumulation System credits for each academic year in accordance with paragraph 17 of the Procedure.
4.20. The Commission's decision regarding the recognition or non-recognition of learning outcomes is drawn up as a protocol in accordance with the form set out in Appendix 4 to these Regulations, which corresponds to the form approved by the Ministry of Education and Science of Ukraine, signed by all members of the Commission, and entered into the educational declaration in accordance with paragraphs 17 and 18 of the Procedure.
4.21. In case of a decision on the recognition of learning outcomes, the Commission's protocol shall state the recognized learning outcomes, their volume, and the corresponding educational components.
4.22. The decision of the Commission is made collegially in accordance with the requirements of the Procedure and these Regulations, and is properly documented.
4.23. In case of establishing the unreliability of documents, details, or information submitted by the applicant during the recognition procedure, the Commission shall act in accordance with the requirements of the Procedure and the legislation of Ukraine.
4.24. In case of revealing circumstances that, in accordance with the legislation of Ukraine or the Procedure, make conducting the recognition procedure impossible, the Commission shall act in accordance with the requirements of the Procedure.
4.25. The results of the recognition procedure are documented and transferred for further processing in accordance with the requirements of the Procedure and the internal regulations of the University. On the basis of the Commission's decision, the Rector of the University issues an order regarding the recognition of the applicant's learning outcomes in accordance with paragraph 19 of the Procedure.
4.26. Within 3 working days after the recognition of learning outcomes and the issuance of the corresponding order, the University shall notify the applicant in writing of the results of the recognition procedure using the communication channels specified by them, in accordance with paragraph 19 of the Procedure. The University ensures the storage of documents generated during the recognition procedure in accordance with the legislation of Ukraine, office work rules, and the University's file nomenclature.
4.27. The applicant has the right to receive information on the results of the recognition procedure and the decisions of the Commission in accordance with the procedure established by the legislation of Ukraine and these Regulations.
4.28. In case of changes to the terms established by the Procedure, the terms specified by the current version of the Procedure shall apply. The terms specified by these Regulations in accordance with the Procedure shall apply to the extent that they do not contradict the legislation of Ukraine.
5. Organization of the Commission's Work
5.1. The organization of the Commission's work is carried out in accordance with the legislation of Ukraine, the Procedure, these Regulations, and orders of the Rector of the University.
5.2. The main form of the Commission's work is meetings held as necessary to ensure timely consideration of applicants' documents, conducting the learning outcomes recognition procedure, and adopting relevant decisions.
5.3. Meetings of the Commission are convened by the Head of the Commission. The Head of the Commission determines the date, time, place, format, and procedure for holding the meeting and instructs the Secretary of the Commission to ensure timely notification of its members.
5.4. The Head of the Commission:
- organizes the work of the Commission and ensures the fulfillment of its assigned powers;
- convenes and conducts meetings of the Commission;
- coordinates the activities of the Commission members;
- ensures compliance with the requirements of the legislation of Ukraine, the Procedure, and these Regulations during the exercise of powers by the Commission;
- ensures objectivity and impartiality in reviewing applicants' documents;
- signs meeting minutes, Commission decisions, and other documents whose execution falls within the competence of the Commission;
- represents the Commission in interaction with structural units of the University on issues related to the execution of its powers.
5.5. The Secretary of the Commission:
- provides organizational support for the activities of the Commission;
- receives and summarizes materials submitted for consideration by the Commission;
- ensures the preparation of materials for Commission meetings;
- notifies members of the Commission about the date, time, and location of meetings;
- keeps minutes of Commission meetings;
- ensures the processing, registration, and accounting of Commission documents;
- compiles file materials based on the results of reviewing the applicant's documents;
- ensures the transfer of documents to the Admissions Committee or another structural unit of the University in accordance with the requirements of the legislation of Ukraine and office work rules;
- ensures the transfer of documents for storage in accordance with the University's file nomenclature;
- performs other functions related to the organizational support of the Commission's activities.
5.6. Commission members:
- participate in the work of the Commission and its meetings;
- review documents and materials submitted by applicants;
- assess learning outcomes in cases provided for by the Procedure;
- take part in discussing materials and adopting Commission decisions;
- make proposals on resolving issues falling within the competence of the Commission;
- ensure objectivity, impartiality, and compliance with the requirements of Ukrainian legislation during the execution of their assigned powers.
5.7. Based on the results of document review and learning outcome evaluation, the Commission adopts a relevant decision in accordance with Section 4 of these Regulations.
5.8. Meeting minutes, Commission decisions, and other documents generated during its activities are processed, registered, accounted for, and stored in accordance with the legislation of Ukraine, the Procedure, office work rules, and the University's file nomenclature.
5.9. Organizational and technical support for the activities of the Commission is provided by the University Admissions Committee, unless otherwise determined by the legislation of Ukraine or an order of the University Rector.
6. Final Provisions
6.1. These Regulations are approved by the Academic Council of the University and enacted by an order of the University Rector.
6.2. Control over compliance with the requirements of these Regulations is exercised by the Rector of the University, the Vice-Rector in accordance with the allocation of functional duties, and heads of structural units within the powers granted to them.
6.3. Amendments and additions to these Regulations are made in accordance with the legislation of Ukraine, approved by the Academic Council of the University, and enacted by an order of the University Rector.
6.4. The University conducts the procedure for recognition of learning outcomes provided that it is included in the list of authorized higher education institutions designated by the Ministry of Education and Science of Ukraine for the respective year.
6.5. Issues not regulated by these Regulations shall be resolved in accordance with the Constitution of Ukraine, laws of Ukraine, other regulatory legal acts of Ukraine, the Procedure, the University Statute, and other local regulatory acts of the University.
6.6. Invalidation of individual provisions of these Regulations or amendments to the legislation of Ukraine shall not constitute grounds for terminating the effect of its other provisions, provided they do not contradict the legislation of Ukraine.
6.7. Appendices 1–4 to these Regulations are an integral part thereof. The document forms provided in the appendices are used by the Commission in accordance with these Regulations.
Appendix 1
Appendix 2
Appendix 3
Appendix 4
